The commission will discuss and approve the city hall contract and its "Possible Deducts" with Pedro Falcon Contractors.
The contract appears to require that the city have the use of Marble Hall throughout the project.
The contract specifies "damages" of $1,500 for each day the contractor misses the substantial completion deadline plus $500 for each day the contractor misses final completion deadline. Substantial completion is 273 days after the city issues a Notice to Proceed. Final completion is 30 days after that. On that schedule, the earliest completion date could be Sunday, September 13, 2026, assuming the city issues the Notice to Proceed at the same time they sign the contract (unlikely).
The contract specifies general liability insurance of $1,000,000 per occurrence, $2,000,000 general aggregate, and $1,000,000 operations hazard with similar limits for automobile liability, professional liability, and pollution liability.
Owner/Architect/Contractor meetings to discuss and monitor progress are scheduled every 30 days with the contractor maintaining daily field reports and meeting at least biweekly with the owner's rep.
Seven items including all landscaping and irrigation, the generator, the patios and pergolas, and Marble Hall upgrades are deducted from the contract meaning the city will accomplish and pay for those separately. Deducting the landscaping may mean the contractor will leave the lot graded but bare or it could mean denuded and rutted.
Worth noting: The approved Pedro Falcon bid was $5,560,616 for the city hall construction contract.
In the August commission meeting, Commissioner Harding said he had planned $5.3 million for the city hall project cost (confirming KCBers' expectations of $5-6 million total cost). That set the "street price" or floor for the bids. In that meeting, DeCaro had estimated a $3.9 million building cost alone plus all the furnishings, gingerbread, and other costs which were not included in the final request for quote and without any consideration of change orders or cost overruns. Mayor Foster futher said he "can support a $4.5M" because some of the costs won't be paid in 2026. The commission approved putting $4.5M in the budget as the total cost of the city hall project in FY 2025-26.
The commission will discuss and approve the proposal by All Aspects Inspections Services for third party building permit inspection of the City Hall project for a flat fee of $16,200.
Note that the restriction on public commentary continues for the special meeting; "Members of the Public may speak for three minutes and may only speak once unless waived by a majority vote of the commission."
