Zoom Transcript of the April 16 Commission Meeting and Public Hearing April 16, 2026

This transcript was automatically generated by Zoom. Zoom's AI is about 90% accurate. The transcript has been updated to identify most speakers and to correct punctualtion and spelling errors.

[City of Key Colony Beach] 15:30:57
We have the following proposed changes. for discussion action items. Addendum of the recommendation to award RSV 2026-01 for tax-exempt Loan Financing Services. And that I can see addendum of a revised version of the RFP for architecture and Engineering Services and the CCNA continuing contract. under H, the addendum of the proposal for the purchase of a bath trailer for $25,000. under I deletion of item I, L and new item L for discussion approval of a proposal for outdoor furniture for $16,434.30. A new item M for discussion approval of a proposal for palm trees and marsh for $12,000. A new item N for discussion approval of the polling place location above the 2026 election. On item 12, Commissioner reports and comments, 12A, Commissioner Harding, the addendum to the wastewater report, and 12b Mayor Foster comments on electric dirt motorcycles.

[Foster] 15:32:48
Were we able to get on copies of that poster I gave you for the verified?

Is there actually for everyone in the audience.

[City of Key Colony Beach] 15:32:59
Perfect. Thank you. Okay, do I have a motion to approve the changes and the agenda? I'll make a motion. Second. Any further discussion? Roll call Commissioner Harding. Yes, Commissioner. Yes, Commissioner. Yes, Vice Mayor Colonel. Yes, Mayor Foster. Yes, agenda. Those changes approved. Thank you.

[Foster] 15:33:23
Okay, special request. We have a proclamation today. And we have some Attendees in the audience. I'll read it, and then, uh, where'd you go? There you are and we'll, um, we'll get this put in a nice formal frame and stuff after it's signed, and we'll go ahead and get that to you. But thank you for, uh, coming. Um… I'll read it, then we'll get to you guys.

Okay, so the city of Peak Beach proclamation, whereas mosquitoes have historically posed significant threats to public health, quality of life and economic vitality of the safe of Florida by transmitting the visa such as fungi, Zika. I'll let you say that one. As well as the West Nile virus, and whereas effective mosquito control is essential for protecting residents and visitors by fostering tourism, safeguarding outdoor recreations, and ensuring the continued Vitality of Florida communities, and whereas Florida Mosquito Control Awareness Week observed April 19th through the 25th 2026 serves to inform and educate the public about the importance of mosquito control, personnel protective measures, and the role of professional mosquito control program and disease prevention. And whereas the Florida Keys Mosquito Control District has demonstrated a long-standing, steadfast commitment to protecting public health through science-based mosquito surveillance Control and operations, public education and innovative research initiatives, and whereas the dedicated professionals of Florida's Mosquito Control District work tirelessly to reduce mosquito populations, respond to emerging threats, and enhance the quality of life for residents and visitors throughout Florida Keys, and whereas many participation, including eliminating standing water and taking preventive measures as a critical component of successful mosquito control efforts.

Now, therefore, it be proclaimed that the city of Key County Beach, Florida, hereby recognizes April 19th through the 25th, 2026 as Mosquito Control Awareness Week and encourages all residents to learn about mosquito prevention, support local mosquito control efforts, and join in recognizing the important contribution of the Florida Keys Mosquito Control District

And witness thereof, I have hereto set my hand and cause the seal of the city of Key County Beach to affix the 16th day of April 2026.

Thank you very much. I do appreciate everything you guys. I know that I see you on our street, because I know you're knock on the door. I said, can we do mosquito control surveillance in your backyard? And I always tell them, my next door neighbor's got one. But now you guys are welcome all the time. I do see, and you're very active and very responsive I know that our storm drains get treated by you, and also that we have worked with you on our recently installed retention pond to put cichlids. Is that the right term? But yes, the little fish. Yes. Okay. Never did know what their name was. But anyway, I know you've been active in helping us do that to ensure that we have the mosquito population and somewhat control here. So I do appreciate… So if you guys would join me, please let's have a picture, and I will sign my business.

[City of Key Colony Beach] 15:37:36
The same fellow. Great. Again, I appreciate everything. Yeah. Thank you very much. Thank you. Without you, just without numbers I'll go ahead and sign this and then I'll have Sophie get it framed for you guys. Okay. And then we'll go ahead. We're interacting on. Thank you. Thank you very much. All right. Yeah.

[Foster]
Okay, we have one more request request. Is she here?

[City of Key Colony Beach] 15:38:53
Yes, she's actually attending online, so if you would like to allow her to talk. Pam, you online? And if you want to unmute yourself. We can hear you.

[Pam Milbauer] 15:39:07
I am attempt… can you hear me now? Wonderful!

[Foster]
Great, great. So if you would, just go ahead and give us a real quick what you're requesting, and then we can go ahead and put it up for heading on.

[Pam Milbauer] 15:39:21
All right. Well, good afternoon, Mr. Mayor and commissioners. I do appreciate you taking some time to hear me today. I'll just restate my name is Pam Milbauer. Maiden name Anderson. I've been heading down there for 50 years. My dad's and mom have had homes there for over 50 years, and it's become a special place to our family, and one of our daughters, um, has decided to get married there in October. We're extremely excited. She's going to have the ceremony at Sunset Park, and the reception at Havana Jack's Um, the reason for me attending today is to respectfully request, if we could have an extension on the noise ordinance to allow the young couple and the families to dance a little bit longer than 10 o'clock at night. Um, it, uh, to enjoy sunset and the festivities at that kind of golden hour, um, it would… it would be a bit shorter than they would love, um, given the investment of having a wedding there to end at 10. And so, just thought we'd be before you today and and um see if that's something that you could… you could, um, approve for us.

[Foster]
Okay, great, Pam. I know… I know your family's been here for a long, long time, so I'm sure that the Commission with a head nod would have no problem approving us. Do I have a head nod from everyone? Yes. Okay. We wish you the best, and I hope you have a very pleasant wedding and a good, uh, good reception.

[Pam Milbauer] 15:40:46
Oh. Oh, thank you so much. I certainly appreciate it, and we'll behave ourselves, I promise. I wish I could be there in person. All right, thank you so much.

[Foster]
They have… Say hi to the family.

[Pam Milbauer] 15:40:59
Sure will. Thank you very much. Have a great afternoon.

[Foster] 15:41:02
Thank you. Okay. Okay. Public Hearing. City Commission will open up public hearing for comments and discussion, and discuss any recommendations for the small city community development block grant. Uh, Tom, this is something that I think you should pick up.

[Harding]
Yeah, and I think Kelly's online, so I'll introduce it. So Florida commerce is has a grant potential for an application that's due by May. So Kelly from Ovid's been working with us and the staff to work on an application for that. We've got some ideas, and so this afternoon we had a public task force for asking for public input. They went very successful. So I'll let Kelly go through some background, any discussion, and then we'll give you an update of what our proposal is.

[Kelly Gibson AICP - OVID Solutions] 15:42:03
Hi, good afternoon. My name is Kelly Gibson. I'm with Ovid Solutions, and I am here to help support you in Key Colony Beach with developing the 2526 Community Development Block Grant. Specifically, the city is looking to apply for this CDBG grant under the urgent need status. It's slightly different than how other communities would often apply. Typically, they will look to apply under the low to moderate income status. And we explored that as a potential option for key colony beach, but decided that you do have some pressing needs within the community. As a result of that, we've assembled your team has assembled a CADIF, a citizen advisory Task Force working group that met earlier today and came up with several recommendations for your consideration as part of this grant. We do want to isolate this to a single project, and so that committee did put forward a single topic of support in in upgrading and making more resilient your overall wastewater facility. And I would recommend that you consider moving forward with that with due conversation and diligence.

[Harding] 15:43:20
And then to follow up with that task force was very very successful giving us ideas. I think it'd be a great idea. We do this in general in the future to get, you know, direct feedback from residents. So so they did come up with wastewater as the main focus. I've been working with Jason on ideas of the improvements we can make that would make the most benefit. So, um, Jason's organizing that file to give to Ovin to meet the application. So we'd just like to go forward with that. The ballpark number that we're targeting is $1.5 million Um, and that closes in early May, um, and then we'll see how that goes after that. Any concerns?

[Foster]
No, I think it's okay. So if there's no further discussion.

[Silvia]
Would you like to? Kelly, do we ask for public comment at this point?

[Kelly Gibson AICP - OVID Solutions] 15:44:18
Yes, if there's anyone there wishing to speak specific to this item, we'd want to go ahead and capture this while you have a public hearing open for that review.

[Foster]
Okay. Would anybody like to speak to this? This is basically when I was in Tallahassee, we were able to meet with the commerce group. And this is possibly, and you can help me, this might be the only untapped source that we've never explored before. Tom was gracious enough, uh, Commissioner Harding, to take the ball up and run with it, and has done a great job with it. So, if anybody has anything to add to it, it's, um… It's 100% funded. There's no matches from the city, and it's it'll do us a lot of good in the sewer plan. Okay, hearing none. Sylvia, I'm going to go ahead and ask for a motion to approve.

[City of Key Colony Beach] 15:45:12
I'll make the motion. I'll second it.

[Foster]
Great. No further discussion. Roll call Commissioner. Yes,

[City of Key Colony Beach] 15:45:31
Commissioner Hardin. Yes, Commissioner DeFrancico. Yes, Vice McCullinel. Yes, Mayor Foster? Yes. Motion to good luck.

[City of Key Colony Beach] 15:45:31
This is, uh… Thank you, Kerry. Thank you, Kelly. Yeah, thank you for all the help.

[Kelly Gibson AICP - OVID Solutions] 15:45:31
Thank you for having me.

[Foster]
All right. Citizens comments and correspondence. Sylvia.

[Silvia]
Yes, Mr. Mayor, we received the following correspondence on March 20, th Justine Kenneth of the City Commission expressing opposition to the construction of another basketball court and expressing concerns regarding the loss of green space.

March 21st, Barbara Baron Cisner wrote to the City Commissioner and staff expressing concerns of providing her neighbor access to the roof and or property, stating her opposition to granting such access. She also requested assistance in resolving the ongoing matter regarding repairs to her neighbor's property.

March 22nd, the carto wrote to the city commission regarding ongoing resident concerns about the ice agreement, urging the city to hold a workshop to discuss the matter and provided additional comments on the city's agreement with ICE.

All correspondents have been distributed to the City School Mission and will be included in the official minutes for today's meeting.

[Foster] 15:46:36
Okay. Any comments from the audience? Anyone online? Do we have the raised hand? Got her hand raised. Yep. Okay, Sandy.

[Cynthia Tucker Catto] 15:46:58
Okay, okay, got the pop-up for unmuting. Well, the reason I'm calling in is because I am very concerned about the ICE agreement that was signed by our police chief, and I believe also okayed by our mayor, and since it's obvious at this meeting that a decision has been made not to have a public workshop to discuss this matter.
I am encouraging you to vote no. I feel that… We… our police force needs to be… our police force, it is not required by state law, because we have less than 25 officers to affiliate with ICE and I think our police force should spend their time dealing with issues that involve are local. issues such as Sunset Park. You were concerned about speeding. We're concerned about other issues, and I feel we do not have a place in our community to support ICE, and I am encouraging the commissioners to vote no. I feel this discussion should have happened before the commitment was made.

[Foster] 15:48:27
Hey, thank you. Anyone else? Okay, seeing none. Let's see. All right. Committee and department reports. Chief.

[Fire] 15:48:44
Good afternoon, Mr. Mayor, members of council. It's always good to see you all twice this week, I think. Statistic reports about dead on for a year over year. No no additional change. As you know, the public service piece is one of the transport homes that we do for discharge patients. And we have no good intents, which is the call originated, but turned out to be unfounded. And then false alarms is 3, which I'll touch on in a minute, and then Ems is 8 which includes motor vehicle accidents and regular medical events. I put into the record and gave to Dirk a sticker that we've used for about a year and I was remiss that we didn't do it here. It serves as constructive notice for any place that has a fire alarm that is a multiple occupancy so think of hotels, think of businesses. There's some really bad case law that affect individuals, not government entities in which a do-gooder will shut off or silence an alarm, and then there's a real event, you have a further delay in exiting. So we've been using this for about a year. I initiated at our city. There are no fines associated with it for Key County Beach. It's nothing to do with anything other than constructive notice. This will encourage people to think twice before silencing it. We'll show up, there's no charge for it to show up. Literally, it's just a preemptive step. So I can give you one if you are excited about that, but if not, it's in the record, and we'll take Dirk's opinion on it, too. Would it be worth having multiple ones so we can get to the condo cam, so they can put them in their offices? 100%. The way we prescribed it is actually on the panel itself. So outside of the panel, this checks the box for constructive notice. Obviously, everyone is in the heat of the moment. They may do things that they shouldn't do and we want to just have them aware of it. But I'll give you as many as you have about 10 here and then I'll give it to you. What we're doing now is, as we visit, we just place it. No harm, no foul, but I'll give you your own copy from there. Great, yeah. I know of one condo that's had some multiple issues. I would say 30 would be a good number. Whatever that number is, we're tracking it, and at least the ordinances that we have on the books were.cities have notified you also will remain silent on any of those issues. That's your oversight. We'll continue to respond, and it's not an issue. It's an encouragement for, quite frankly, it's an encouragement for compliance, because one of the riskiest thing we do is go lights and sirens on roads. Great. So if we get good information, we can cancel and more importantly, faulty equipment causes a lot of this issue. On a related note, this morning I joined the briefing on the road construction. I'll give you what I know. That was 7 a.m. This morning, about 35 stakeholders were on it. Our city and law enforcement. They have changed the polarity, as you know, they're now doing the other side. They're one day ahead of schedule. They did demobilize for the race, and they have 3 other days that they will demobilize 3 other holidays, the 4th Memorial Day. And there was another day that I'm not sure doesn't come to me immediately. And they gave the good news as such. The question was asked, I think at least one of the engineers asked, why are they blocking areas where no work's being done? That was reiterated. That was reiterated again that they can't have compaction until the pipe is in place, and this is related to the is that because of directional boring? Yeah, correct. So apparently it cannot take impact, or until the pipe is in place. They don't want repetitive traffic. Okay. That was asked yet again. They gave us the same consistent answer. And unless there's any other questions, we were welcome to… I have a guest in our council chambers on Tuesday. Maybe you recognize her to my left, and we're happy that she was able to join, and also Mr. Mayor and another member of council. So we appreciate the partnership. Thank you.

[Colonell]
Just for fun, Chief. How… do you know how deep that line is?

[Fire] 15:52:27
I don't, I don't. I'd be lying.

[Colonell]
You're worried about it caving in?

[Fire]
No, they're not. But what they were saying is, I guess there's teams of engineers working on it. Their issue is, is they the question had originally stemmed in our first meeting is, if here's your boring area, why do we need to clear the next proceeding 200 yards, right? It was while the safety is indicated by the concrete headers, because there's again an adverse event that happened with Ut. So those little low rock walls are protected only where the workers are. The rest of the area, as it's been described to me, is they cannot take repetitive road traffic until it's sleeves. So the boring ghost that takes a long, boring time, and then at that point, once it sleeps, they can open it up. So… That's all I have. Great. I appreciate that. Thank you guys. We're always working when we can. And thank you for recognizing Jamie and her efforts at the commission meeting yesterday. It was very, very nice.

[Foster]

I appreciate that. We appreciate you guys. Thank you. Okay. Okay, Jamie, do you have anything for us?

[Jamie Buxton] 15:53:31
Just two things from the last Commission meeting on requests. We had talked about the speed signs. I know we were waiting for reimbursement. Are we holding off, or do you want us to go ahead and purchase the speed sign for now?

[Foster]
No, purchase the reimbursement is only for the copay of it.

[Harding]
Okay, so you can go ahead and move forward.

[Buxton]
Okay. Thank you. Yep. And the other thing, um, Commissioner Harding spoke about, we talked about the LPRs extensively in the last Commission meeting. Are we allowed to implement those for our officers to use?

[Foster] 15:54:02
I never said to you that…

[Buxton]
Okay, we have not implemented them yet, so I just wanted permission before we move forward.

[Foster]
Yeah, no, I have not stopped you one minute. Okay. I think Tom had something

[Harding]
I would support it.

[Buxton]
Okay. Thank you.

[Foster[
Yeah, he did the research.

[Harding]
I do think, um… Can you just take the casual, and then I'm happy to attend it, but I think we should have a regular meeting with Marathon. Lessons learned. You know, you and I picked up a lot that hour, so, you know, we could do it once a year, every six months.

[Buxton]
Absolutely. And I can set that up with the gap at any time. Yeah. Okay, perfect. That's all I have. Thank you.

[Foster]
One one thing, though, I talked to Joe about another vehicle. When you get a chance, get back to me, let me know if that was scheduled to be purchased in this fiscal cycle or next and where that goes and when it retires.

[Buxton]
Okay, I will get the information for you.

[Foster]
Okay, thanks. Okay, John.

[Bartus]
Good afternoon, Mayor Commissioners. My report is there. If you have any questions. I'm happy to answer them. The only update I have is that the legislative session is going to be called on April 28th. Um, they're going to be discussing redistricting and possibly other things, but the budget will not be on that special session. So we're still waiting for that, and we're waiting for the budget reconciliation, or for the Senate and the House to pass their budget and get it to the governor's desk and we're we're all waiting with bated breath on that.

[Foster]
Yeah, I reached out to reached out today and they're gonna have a fun summer. They'll they'll be in Tallahassee probably a good part of the summer. Not a fun place to be in summertime. Yeah. So just the 28th is when they're going to get and the budget is not on a on a lend

[Bartus]
No redistricting and possibly other things is according to the state senator.

[Foster]
Okay. One good thing, though, is at least the tax that is dead.

[City of Key Colony Beach] 15:56:04
It's never made the discussion, never made that a house.

[Foster] 15:56:07
So that's a good thing. Okay. Mike, you guys doing bang up job just like usual. I don't know if you guys know, but he's hired a new individual, started yesterday. Today I was impressed with him so far, and he's got some skill sets that we're gonna definitely put to use. And next. Alrighty, um… We tend to forget about what they do up there. And, you know, we give them the pat on the back here and there, but I like to do something Friday, and if it works for everyone, I want to have a little cookout up at public works. We've done this before. And I'll spring for the hot dogs, and uh… And I'm sure I'll make something to go with it, but… you guys gonna be there. It'd be nice. And for anybody else that's around hop on up and we'll try to have enough food for everyone. We can predict it.

[Colonell]
Mike, I think you're going to get the key colony award for a handicap ramps. That is one nice handicap ram. And that's solid. Will that be finished by hot dogs on Friday?

[Guarino]
We hope.

[Colonell] 15:57:26
Michelangelo and da Vinci out there built that.

[Foster]
Okay, Mike, did you have anything for us?

[Guarino]
I don't think if anyone had questions.

[Foster]
Okay, Tony, you have anything for us?

[Loreno]
Commissioners, uh, Mayor, no, not really. The only thing I didn't add to that is we're into the first month of our safety inspections for the city. I just want to remind everybody we have 471 residents here, about 1,006 homes. We are scheduling 700 plus rental inspections in the next few months coming up. Sam and I knocked out about 45. Sam is still, uh. still ongoing scheduling these, but I just forgot to add that. This is something added to our workflow for the next few months.

[Foster]
Okay, great. One thing I do want to get all the department heads while you're here. I'd like to get unless Tom can handle this. I'd like to know where you're at with your budget at year, year to date so that we're going to be getting… we're going to be in budget season coming soon.

[Harding]
Yeah, actually. So one of the comments I had in mind is it for everyone June first, if you can target having your proposed 2027 budget in ideas. So as a draft is a draft, but June first they should give you enough time, and I'll remind everybody again in May.

[Foster]
Yeah, so it is coming quick. So if you could, I'd like to know where you stand before the end of the fiscal period. So if you could just look at your budgets and send me a quick email where you're at. Uh, and if you're over, we'll just take it out of Dirk's. Okay, um… Sylvie, you have anything for us? No, nothing further. Okay. And Fred, did you come to talk on? You told you good? All right, so nobody else has any on the report. We'll move right on to consent action items. Okay, consent action items under the consent agenda. All action items will be voted on after one motion and a second will be required to approve them without discussion, if a commissioner member wants any action item discussed or voted on separately, the commission member at the beginning of the open session must pass that item to be moved to the discussion action item. I didn't hear that. Does anybody have any questions with it? Okay, do I have a motion to approve.

[City of Key Colony Beach] 16:00:00
Motion. Second. Second.
Roll call Commissioner Dipensico. Yes. Commissioner Dia? Yes. Vice Mayor Lennell? Yes. Commissioner Harding? Yes. Mayor Foster? Yes. Consent action items approved. Perfect. Now this is where the fund gets.

[Foster]
All right, so discussion action items 8. So the first one is… Sylvie, keep me straight on this one. tax exempt. The first one. Tom, discussion, approval recommendation for awards of RFP 26 TAC-01, tax-exempt Loan Financing. Yes. Take it away.

[Silvia]
And the recommendation is in your agenda package at the first page. The recommendation by the committee was.

[City of Key Colony Beach] 16:00:41
Um, and Commissioner Harding can speak more on it to recommend First Horizon as a selected proposal with a 15-year loans. Yeah, I'll let him take it.

[Harding]
So let everybody know as we hit two people submit First Horizon and Centennial Bank Um, the group went through, we had a committee meet earlier this week. We went through the options. Her fees are pretty much equivalent, and then Mike attended from bond council. So fees are pretty much equivalent. Some differences in interest rates. So the group looked at that. I looked at it, and the lowest cost to the city that aligns well with our revenue would be we selected first horizon as a recommendation. The 15-year loan aligns well with our non-ad volarium revenue that comes inand that was the lowest, um… total interest between First Horizon Centennial. So the group and I agreed that we should go, we should recommend to the Commission first Horizon specifically for a 15 year loan. This is the 3 million dollars. And, um… you know, based off if we proved that today, Sylvie and I'll start on working with the application first Verizon with Dirk, and then Mike also as far as the bond comp. So that would be my, uh… Motion for approval is first horizon with the target, the 15 year loan.

[Foster]
When will we execute that contract with them?

[Harding]
When I talked to them earlier this year they said, typically, that takes about 3 months. You know, it's in the in the docket is potentially 30 days. But I think we're in the 30 days to 3 months, which is fine for cash flow, it's defined for cash.

[Foster]
And if there's a rate reduction, will we get benefit of that?

[Harding]
Yes, before the obviously before we sign the document. Okay, great. And there was, um, to let everybody know, there was a slight reduction. When I started this about 9 months ago, there's a slight reduction, not much, but a little bit of reduction.

[Foster]
Okay,

[Colonell]
I got a question. I have a question. May we first have a second before we have further discussion. Second, thank you. It was the 1st question. Go ahead. So I have a question. So we I know we had explored the idea of a line of credit at one point, and now we're we're not. We're going to go lump sum loan versus a line of credit. And what was the reasoning for that? And the reason? This is where the bond council really helped us.

[Harding] 16:03:26
Uh, so we had a discussion. I had a discussion with Mike, um, and he said, Tom, you got to realize that the Irs world, a line of credit and a… fixed loan or separate. So with the Irs, you have to pay all your fees line of credit then when the bank ships that over to fix, which I think the bank didn't.

[City of Key Colony Beach] 16:03:49
Maybe he wasn't aware of that. Now all the fees are charged again. So he said, if you don't really need a line of credit, you just want to go right to the loan. You're going to say to we're going to say about 30 or $40,000. So he said, I wouldn't recommend that unless you really need to do that. So we went through the cash flow. He went through payment schedule, and he said I wouldn't recommend that you do that. And that's basically documentation for the IRS.

[Colonell]
So then our cash flow needs are greater than where it would make sense to lump sum. You need the cash now. And with the building construction going on you're gonna heat that up pretty quickly, a line of credit. Truly, if it was going to sit there for a long duration, then maybe it would make sense. Right. Right. But in the event that it's being expended pretty quick. Right. Okay. Right.

[Harding]
Right. If we started in August and he hadn't paid a bill, and we didn't have the reserves we had, right? It would make sense, right? And again, is it worth $30,000?

Colonell]
At the rate we're building out there.

[Harding]
Yeah, right. Okay.

[City of Key Colony Beach] 16:04:59
Any other discussion? Vice Mayor Cornell? Yes. Commissioner Harding? Yes. Commissioner Deal? Yes. Commissioner DeFencil? Yes. Mayor Foster? Yes. Motion approved. Okay.

[Foster] 16:05:10
Next one is the addendum of the revised. This is basically a discussion approval for a request for qualification for architect and engineering services. Basically, what we had was we had a. For lack of better terms, a GSA with Mittenhauer for the sewer plant and we've used emerald stormwater in the past, but that GSA was somewhat bookended with the wastewater area, and although we've used them, that's really to to expand the work that we have common on West Ocean Drive and some others we really need to update this and get it out and get a GSA, for lack of better terms, with more than likely it's going to be Mentenhauer for the terms that we're looking at. But this is basically a request for qualifications that will go out. And when will this go out once approved today?

[Bartus] 16:06:14
Yeah, Monday the 20th. Good. Final language. We'll go ahead and post it.

[Foster]
This is this is holding up our work on West Ocean.

[Smits]
Yeah, and what we do because of your mic on. Yeah, I'm just not speaking into it. There you go. Is that better? Yeah. We do want to change the date for the oral presentation and evaluation committee determination because of staff being out. So I'm going to switch it to from June 4th to June 9th, which is Tuesday. And then I just wanted to add, just for the benefit of everyone. This is going to be a professional that we can use on multiple projects, so we don't end up doing Rfqs per project and going through this same exercise every time we have something new to do. So you know, the result of this will ultimately be a savings and time and energy on on every part.

[Foster] 16:07:12
Okay, great. And with the grants. Hopefully coming, and the ones that we have, we're going to be using this quite a bit.

[Colonell] 16:07:23
Question, Dirk. 3.1.8. Firms must provide evidence say the following insurance coverages if the insurance coverage for the city shall include the following umbrella insurance lot shall not be less than 1 million each occurrence and 1 million aggregate professional liability insurance limits not less than 1 million each claim. Where did we get a million dollars from?

[Smits]
Okay, that's first of all, that's been changed in the most recent version. Oh. So in addition to. 3.1.8 professional liability has been modified to require 1 million, 2 million, which are the amounts required by the competitive consultants Negotiations Act contract for contracts. The prior version was a million slash a million, and the purpose of that change was to put a higher aggregate professional liability insurance threshold pursuit of the statute. So the aggregates now 2, 2. answer your question.

Colonell]
Yep, you gotta answer my question.

[Foster]
Great. Do I have a motion?

[City of Key Colony Beach] 16:08:30
I'll make a motion and second second. Okay, any further discussion. Roll call Commissioner Hardin. Yes, Commissioner DeFrancico. Yes, Vice McAlonel. Yes, Commissioner Deal. Yes. Mayor Foster. Yes. Motion to approve. Thank you.

[Foster]
Okay. The next one. The, uh… Addendum for the proposal for the purchase of the bath trailer. Bathroom trailer basically out there 25,000. I wish I would have bought this a year ago. We had item C. Aye. I figured I was gonna run into this. And there's not back to the original. Oh, God. Thank you. I should have marked these up. All right, discussion approval for going out to bid for electronic document archive. Am I on the right one? Yeah. Document archiving and or all the storage options. If anybody has been in the police trailer, the garage up there you'll know what I'm talking about. This is a it's a safety hazard. It's a it's a mess, and frankly, we are archaically behind in the day when it comes to documents retention. So we need to do something in there. Literally, the the the boxes are falling down on people because they're stacked so high in there. So I'm looking for options to to help with this. The right best way to do this. Tom, this is not in our budget, though. At least it's not identified as a line item. That's for us to go get a company that's got AI as part of their their proposal for the scanning and take all of our documents, scan them and shred them. That's the right way to do it. It's the way that companies have been doing it for a long time. Right now, what we got is we got boxes crushed on top of boxes. The staff will never have enough time to go through these. I don't care if we do a box a week, but the amount of boxes that go in versus the amount of boxes that come out will never equate to equal. So I'm either. I'm I'm looking at either us budgeting and going out and getting a company to do this. We had an idea. What was it about 60 grand?

[Silvia] 16:10:51
It goes from 50 to 80, 90, depending on your onion.

[Foster]
So let's just say 50 to 90 grand. To do that work, and basically they bring a big trailer in, and they do the scanning. The scanning, as I said, has parameters programmed into it, so it looks for keywords, and we'll put it in, and there's also an option for retrieval at a cost per month. I don't know that we have enough retrieval that we need that portion of it, because that was kind of expansive, like 10 grand a month to keep that. I think if we index it well enough, we can anybody doing document searches can find it. If we give the right keywords and the building department will be able to use it because typically the police department and Sylvia, the information they put in there is one and done that goes in. They really don't ever go back and look for anything. It's where the records go and die. But the building department has to have those records to be able to retrieve for permits, variances, historic. real estate, whatever the case may be. Question.

[Colonell] 16:12:00
So in order, 80,000 is a lot of money. 90,000 is a lot of money. And then my so I was thinking maybe, is it possible we could reach out to Marathon High School and maybe bring in some interns to help us segregate the work? I'm not sure, but I know in business, you know, financial records we would keep for 3 years, and then personnel records, maybe 7 years, and tax records. I don't know with the length, you know, if there's files back there that are 80 years old or 50 years old, do we need them? Period. And that would maybe reduce our 50 to $90,000 hit um… you know, limiting the amount of work instead of just give them a lump sum pile of paper in there and say, go at it.

[Foster]
So the fear I have is just what you said. They wouldn't know what to look for. There are certain records we have to maintain, period. Historically, they don't go anywhere. So the the benefit of trying to sort what stays, what goes too cumbersome. It just ain't gonna work. So the other options I looked at is maybe going and buying 2 C vans and putting them out there. But I got to get them out of where they're at. It's a it's a safety hazard. Boxes have already fell on people in there. Just go in there and look. It's it's a real mess. Or we can look to go down to a storage facility here and probably going to take. I looked at how many was there and looked at the biggest storage areas they had. I'm going to take three. And there are about $400 a month for cost. Then we got to move everything there, which we can do that. That's just bought work. We can move it there, get storage. We get shelving and put it and try to make sense of it. But it's a lot.

[Colonell]
I know when we look for the as-built drawings for the city hall. We looked for surveys. We looked for geotechnical reports. We look for plans. We looked for permits. And we came up with nothing. and that's fairly major paperwork, I would think, around town, and we don't have. We couldn't put our fingers on it. So I think with the mayor is suggesting is something that would be absolutely necessary, no matter how much it hurts, but how… How are we going to know? Are these guys going to know? How are they going to categorize? They're just going to put paper in, and the AI is going to tell them, put it in this bin, or that bin, or this bin?

[Foster]
They do this for a living. They go from place to place. They got tractor trailers they take, and um… but they do, they would have to have the feedback from us. So keywords like sewer, stormwater, building permit lot. You you'd have to give them all that information. They correlate that into algorithms that go into it. And when they feed this in, that scanner looks for those keywords.
Or it can look for key images. If it looks like a plot, if it looks like a survey. I mean, literally, they do some really how are we going to access this through some database? Yeah. It'd basically be online. You just get on the the computer and type in 620 15th Street. records will be there for it. The now the sewer, if you had to give records for payments and stuff, you just type in the customer, or you could type in the area, you could type in by timeframe. If they can put it in any way you want. It's just a matter of you got to get them that goes in as they get the goesoutas.

[Colonell]
I mean, to me, it just sounds a lot easier than I know it's gonna be. You know, here we're just going to tell them to come in there. There. There's the pile you you have at it. I think there's going to be a little more work than that just from prior experience, but, um… It's something we gotta do, I guess.

[Harding] 16:15:56
Any comments. Uh, so Sam and Tony and I talked about this during budget time last year. So there is some budget. We predicted probably 30,000 per year for a few years, up to 3 years. So so there is budget actually right there. Now, if you want about $30,000. The second thing, lessons learned from Ed was we tried this years ago at Scandum, and we did it ourselves. But then when he went to find them, nothing was recognized right? And it was easier for him to find the hard copy, unfortunately. So professional service is one. In my past, what we've done with this is also had college students, had college students come in and, you know, kind of give them some pay and then they would actually work right with Tony and say, all right, is this important? Is this important kind of a thing. And do that for a period of years. Again, it'd be different people over years. You get hire a company to the mayor's point, they're going to be calling Tony and saying. This is what I got will have a weekly phone call, talk about it for a half hour and stuff. And then, obviously, it goes to a cloud, which we'd have to pay for storage now. And then we did talk in the past with Ed about moving them down to Bonefish to resolve the safety issue. He pushed back on that because he wanted local he could drive over, right? But that's another option to get this resolved the safety issue, but either, I think, a professional organization, or you know, a college student type of thing. But we did have money budgeted away, so we could get some proposals and see what the the timing is to do that.

[Foster]
So I recommend that we we get some proposals and look at it. But tech technology has changed so fast. I mean, we we did this at work. I mean, we went through the micro fish for the old index cards, we've all done this in our professional world. But the technology that I just left four years ago light years right now.

[Harding]
And to your point, there's there's a number of algorithms that you can say this, you know, some words aligned with stormwater, right? So there's there's a lot of technology now.

[Foster]
Yeah, it's just you have to and that's what they do for a living. So I recommend that we go get some bids, put it out for bid, and get some ideas of what the cost would be and get this done, and I would encourage you guys to looking at that garage where the police work. And yeah, it's it's a hazard all over everything about it. The guy that was doing the truck, the lights, that box has actually fallen him. So I'm just I'm kind of some of those documents are not in great shape either uh okay so. Anyway, that's, uh, that's my pitch to correct this safety issue, and it's a retrieval issue, as you just said, Doug, you couldn't even retrieve this stuff. Right. And if I get an AI that scans all these surveys in. Survey's got some really good keywords on it that says surveys, and now I can pull them up and say, hey, we got surveys. Yep. So I think it's a win-win all the way around. And how many times we paid for a survey or something else where we already had it and we knew we had it and couldn't find it?

[City of Key Colony Beach] 16:19:27
Okay, let's get with the millennia. Okay, so I'm looking for a motion. I'll make a motion to collect the age for the electronic document archiving and alternate storage options. I have a second.
Second. Any further discussion? I think we killed it.

[DiFransico]
Just a general comment about we should… we may want to think about asking for qualifications rather than bids so that we can find out what? What is out there in terms of technology? Because it's changing. And if we ask for a bid to do something, it may not be what we really want. There are people… the people out there doing this, ask them to come in and tell us what they can do for us, and then take that as subsidy synthesize that into an RFP, you get bids to do that. We're supposed to ask you everyone what?

[Foster]
We could do that, too. I'll lean on Dirk to make sure our needs are met.

[DiFransico] 16:20:30
Yeah. Good point. I should mention you all know Sandy. She ran a program for the National Hockey League. 50 people for a year to catalog their old tapes.

[Foster]
I think we'll go ahead with this. It takes your time. But they say, uh, you had me hello? Yeah, hello.

[City of Key Colony Beach] 16:20:54
Okay, so I think we have it. Roll call. Commissioner Dia. Yes, Commissioner Harding. Yes, Commissioner Defense. Yes, Vice Member. Yes. Mayor Foster? Yes. Motion approved.

[Foster]
Thank you, and I'll leave on you guys to get the right wording, uh, to get it out. All right. What's next? The summer schedule. Okay. Summer. All right. Discussion approval for the Commission summer attendance. Everybody, I think, has been able to feed back the information to Sylvia, as far as what we can accommodate, make sure we have a quorum here. The I know that I'm going to be here a lot, just because of what's going on in the city. But there are a couple of mediums that I plan to do a little traveling. So, or at least enjoy my other house for a little while. Sylvia, the only one that I saw that we had a conflict was was the October meeting that we need to move the day.

[Silvia] 16:21:56
It was actually, um, yes, and you already approved that in your consent action items. Okay. But the only one where we had an issue with the Chrome was August 20th. So we, um, I reached out to Vice Mayor Colonell. I didn't get a confirmation from you that you're going to be able to attend in person on August 20th.

[olonell] 16:22:20
Um, yeah, and you have me down for Zooms for, uh, September and another September. Okay. I'll be here. No, I'll be here in September and October. Okay, wonderful. We're finishing this project in September, October, so I will be around. August, I was on the fence because of my wife's doctor stuff. If I have to fly in, I fly in, so I'll be here. Okay, thank you.

[Foster]
And September. I'm glad you brought up, because that's going to be actually August and September for budget. We're going to be we're going to be busy with that anyway.

[Colonell]
My only time is June and July, but I will be here September and October, and I'll be here June. Oh. Would you like to ask for a motion to approve the summer schedule? We don't need something. So we just need to make sure we support our commitments. Alright, uh… Discussion approval for the procurement of the early alert agreement. I'm… I am. understand this. I understand it cost us nothing now I got one simple question. How much does it cost? If we get in the storm and we invoke their services, is it is it a percentage? Is it 10 cents on the dollar? How are they built the schedule.

[Bartus]
The fee schedule is attached as part of this contract. Is William Wagner online? quick answer, Freddie, is it's a a Billy Reeks hitter. It depends on what services we need is what I was getting at and

[Harding]
and to support the mayor. I I see the schedule. But I don't have an idea. Are we talking $2,000 a month? Are we talking $2,000 a month? You know, what? So if you got into a storm what is the normal, right? And obviously, they do this for a living, so they know that. And then, you know, if we got into a storm, you would think most of that either state or federal reimbursement down the road. Right. But… You know, what worries me is they had come on site with six people and they're here, you know, 60 hours a week, you know, and so I I saw the but with like Jason would give us, okay, this is what I think the total is going to be for this project, right? And my hourly figure, but I think here's a toll.

[Bartus]
Oh, I think that's something we should be able to work out with what you have an early alert through the course of any in advance of any potential storm or other disaster. is that we would figure out what we would need them to provide.

[Harding] 16:25:19
Okay. Yeah, if I I think if if we needed them on site for six weeks After a major storm for documentation. Is that one person? Is that 2 people? And then typically the bill would be X right? Right. And so Jason would give us. I I would typically expect to build this right for a major storm event documenting thing. And so I had the same concern when I read it. It's like, I know your rate is, but it's kind of open book, you know?

[Bartus]
I understand that, and it depends on a lot of things. How many people we would want, or we would need and the length of time we would need them here.

[Foster]
So, and… I see what it is, and I've read this before. Do we have an idea of anywhere they've done services for a storm? Let's say Ian, was it Ian? Ian over Fort Myers. Do they support that? And if they did, how much did it cost?

[Bartus]
I don't know what it costs the city of Fort Myers to be able to do that. I do know they have provided services. They have an agreement with Monroe County, City of Marathon, Village of Island Ronda, which we will be picking back off of there. Have they used it? Has anyone used this service? They may have agreement right now. Yes.

[City of Key Colony Beach] 16:26:30
But had they used it in the past?

[Bartus]
Yeah, Marathon used it for her.

[City of Key Colony Beach] 16:26:34
Okay? And and for for varying for varying things.

[City of Key Colony Beach] 16:26:41
maybe we don't approve this today. I would like William, if he if he were here, he'd be able to answer these questions a little bit better.

[Foster]
Yeah, I mean, I'll be honest, anytime somebody tells me it's free up front It just scares me to death, because typically nothing's free. And and I see what they've got. But… If I sign this, and we're stuck with them, and I find out that they got 10 people here, and they could have done it with 3, and they got a contract that says, we're, you know, I don't expect them to do it, but I just want to… I want some demonstration of where they've done it.

[Harding] 16:27:17
John, I would say, can they give us three examples recently? Right. Irma is probably a bad one because it's so long ago, but three examples in the last few years, equivalent type of city that they supported, right?

[Bartus]
I will be happy to give that. We can discuss this again. I mean, I love the concept. Everything looked… Okay, but I'd rather just say, you know, sign a contract and you gotta pay this much a month. No. Okay, it's an insurance policy.

[Colonell]
Islamorada was doing this, and now they're not doing it?

[Bartus]
No, they are. They're doing it.

[Foster]
We piggybacked off their contract, so we didn't have to go out. So can you? And we'll call me if we have to. No, I will just give us something that makes us feel like we're comfortable.

Bartus]
I'll make sure he shows up in the next Commission meeting, and that that would.

[Foster]
Is that in there? William Wagner? At the bottom. Yeah. Was. You should say it right there. Go ahead and let him talk. Yeah. He's able to. William or Bill?

[William Wagner III] 16:28:21
William? Good afternoon.

[Foster]
There you go. Help us up. Were you able to hear the conversation?

[William Wagner III] 16:28:30
No, sir, I joined in, uh, got trouble trying to connect in, so I just, just got in about 3 minutes ago, 2 minutes ago.

[Foster]
Okay, so we're looking at your proposal, and here's… here's the questions we have, and you guys can help me if I, uh, fumble on it. What I… You got your rates and everything else, but we have no idea if a storm comes and.

[William Wagner III] 16:28:44
Sure.

[Foster]
You tell us, uh, you need 10 engineers here, and you know, and… And maybe you really don't, but because we got a contract with you, you were kind of stuck with that. But, um… Where is your past performance so we can get a measure of what you've done at another disaster site, and how the city fared and and if the city fared well, would they share their, you know, their experience with it, that it was basically worth it? That makes sense?

[William Wagner III] 16:29:23
Yeah, oh, yes sir, it does, and let me clarify, the contract proposal is for a standby contract. It costs you nothing right now until you engage, and asking about how many you would need, it all depends on the scenario. And then, let's just say a hurricane is going to be the problem, obviously. Um, we would… Uh, assess it with your manager, and we would make that recommendation, and if he agrees, and, you know, of course, whatever other decision maker agrees, then we would provide that tasking in writing, not to exceed, based on those rates. So that way, we're not saying, well, you need 10 people, no. It would be based on what we believe is necessary, and if the manager approves it, then we would engage in that tasking based on those preset rates. So everything is above board, everybody sees the costing, and again, it's against those rates. Now, for past performance um, I don't know if you… for the people in audience here, you know, I've been the prior fire chief in several jurisdictions there and emergency manager. Um, when I retired several… about 10, 12 years ago, uh, we formed our company, Early Alert, 30 years ago. No, I'm sorry, 25 years ago, prior to me leaving government, and we've been in business for over 26 years, and we have several contracts through the county, including Monroe County Emergency Management. Uh, in full disclosure, uh, the Monroe County Sheriff, the City of Marathon, the Village of Islamorada, and, uh, the Florida Keys Co-op, and several others through South Florida. So, past performance, um, I think our biggest past performance, I'll give you two of them was Hurricane Irma, where we came in and surged into Monroe County EOC, the City of Marathon, and the City of Key West. And those jurisdictions can speak for us, um, all day long, uh, about our performance and how that, uh, you know, how that unfolded. Our latest one we did was Hurricane Ian and the town of Fort Myers Beach, where it was ground zero, and we had to go in there and completely stand up their entire operations, including continuity of government and continuity of operations. For about 3-4 weeks. Now, that manager was Roger Herstadt, who used to work in Marathon, um, and now he's no longer with him, so I could get you his personal information if you need to. Um, I know the City of Marathon right now, you could ask Diane Clavier, who's their City clerk, she could speak for me, and then also the sheriff of Monroe County and the Colonel. So I can… I can provide you plenty of opportunities to look at that, but for the sake of your city here, the costing, again, doesn't cost you anything until we scope it uh, for that particular event, and then the manager would sign off on it and give us a notice to proceed. Does that help clarify?

[Foster]
It clarify a number of questions. The. Do you have anything on this?

[William Wagner III] 16:32:17
I'm sorry? Oh.

[Muro] 16:32:18
Yeah, Chief Chief Wagner it's James Muro. Yes, I've had the pleasure of working with him for about 7 years in my past life and this life, as you know, as the emergency manager with Batfield Health for the county, and we had high praise. And forensics that we got that I looked at. I was not in this position for Irma. The back-end part of the equation, which is paperwork, the submissions of billables unmatched subject matter experts were brought in and obviously he has no control over the reimbursement timeline or rate, but it was the adjective that I heard was undoable without him." So high praise. And he's obviously a subject matter expert. He has done. My job, and he's a… I think he's a Type 1 emergency manager too, but he can tell you as well. So, thank you.

[Foster]
I know that when we did this with the city with Irma, and I know Kenny's sitting here, and her husband was very involved in one, the cleanup, but two, trying to tie all the loose ends together to get FEMA to reimburse. I remember that piece of it, and I and I also understand FEMA is much, much, much, much more difficult to get money out of now than they were. Then, just like insurance companies, pre Andrew, easy post Andrew, not so easy. So so that's kind of what I was looking for. I'm a little more comfortable, Tom. How about you?

[Harding] 16:33:44
I would just like to see some estimates of what we should plan for before we approve anything. That's all.

[Bartus]
William, could you give us some sample scenarios and some sample costs? And what it would cost to respond?

[William Wagner III] 16:33:58
Yeah, and it's gonna be, obviously, based on the scope, but let me tell you the two core components that I'll give you some, uh… I'll send it to the manager here, some examples in writing, so you can better look at that. But the two core examples that… the two core services you'll need from us is to help the city stand up continuity of government and continuity of operations in a major impact. Because on a minor storm, it'll probably be insignificant unless you're going to get a declaration, a presidential declaration of a disaster, because that opens up federal funding and state support and county support. Now, the second part of that, um, would be the FEMA PA, the Public Assist, where you're going to have to request for reimbursables for the city expenses. So when we would go in to help set up continuity of Government, continuity of operations under the manager uh, we would start that documentation process, which is key to getting eligible reimbursement. Nothing is guaranteed from FEMA, and to your point, it is getting more difficult. Um, FEMA is trying to redesign how they do business now with the states, so it's going to get an even more complicated. But the documentation to be sure it's eligible, um, is very important. So, those are the key things, and what I'll do is I'll give a hypothetical, uh, storm based on, like, an IRMA scenario, to where you can kind of look at those pricings. And right now, we would do an initial short team, which is 2 or 3 people, and then scale from there if it's required by the city manager. So, the cost would be controlled. And, uh, you would have full disclosure on all that. Again, let me get back and run a couple of fictitious scenarios on the costing, and I'll get it to your manager.

[Foster]
All right, I'll go with that. I'm good with that. So so if if we're all good, I I like this. I like concept. Let's let him get it to us, and we can grab this at the May meeting and go ahead and are you okay with that, William? If we wait for you to send that, and then we can go ahead and approve this in May.

[William Wagner III] 16:36:03
Oh, oh, absolutely, you know, you got hurricane season starts June 1, but typically the height of the season's a couple of months later. The only thing that I recommend highly, whether you use our company or not, that you do pull in a professional to help you. I don't think there's a jurisdiction along the coastline that's hurricane-prone, that cannot do it without a subject matter expert to help them navigate all this. So that's the only thing I would highly recommend that you consider somebody, you know, in a firm or a company that could help you navigate that.

[Foster]
No doubt my mind. I agree. Okay, so do us a go ahead and get that to us, and we may have a special meeting before that. Maybe we can add that on to it and knock it out. So if you could turn that around, it'll just make us a little more comfortable.

[William Wagner III] 16:36:44
Yes, sir. Yes, sir, you got it.

[City of Key Colony Beach] 16:36:49
All right, thank you very much for taking your time.

[William Wagner III] 16:36:51
You got it. Thank you guys for inviting me to the meeting. I hope I answered your questions.

[Foster]
All right, thanks. So we're going to hold this until May, and that way we can review this.

[William Wagner III] 16:36:57
Yes, sir. Have a good day.

[Foster]
It'll just make me a little more confident.

[Bartus]
Yes, and as soon as he sends me that email with the samples, the sample scenarios, I'll make sure everybody gets that.

[Foster]
Perfect. Thank you.

[City of Key Colony Beach] 16:37:20
Okay. E. F.

[William Wagner III] 16:37:25
Okay.

[Foster]
I don't have anything in between that. Okay, got it. Okay. Tom discussion review of the ICE agreement.

[Silvia]
No. Say it altered. discussion and approval of the comprehensive Emergency Management Plan.

[Foster]
Oh, the comp plan. Yeah. Okay. I can talk a bit about that. Yeah, I saw your comments on it. I read this document. It hasn't worked. And you turn your microphone at the moment. A little better.

[DiFransico] 16:38:05
Yes. I read the document. It has good words in it, a lot of good words. It's a rather wordy document, well written, but it basically says how much we like the arrangement that FEMA and the State have put together for managing disasters, and we will follow that. I will note that it includes some information about financial readiness, and there are some things in here that have to be looked at beforehand in terms of getting ready to capture the finances in the way that it's necessary. And I think that's something that's worthwhile for finance to get get involved in. Uh, the other comment I will make is this is a plan. It is not the procedures. I'm used to seeing in emergency situations, a procedure that says if this happens, you do this, and then this, and then this, and then this, and it's gonna… I think we need those procedures, and I think it's going to be a substantial effort to write those if we do not already have them. Okay, those are my comments about this. I think that we should approve the plan being aware that there's more to be done.

[Foster]
Okay, and that was also your comments. So you got the John,

[DiFransico]
I'll make… I'll make the motion that we approve.

[Foster]
Okay. All right. So do we need to restate what we're doing? Zoe, you got it. We have a motion for approval of the comprehensive emergency plan. Yeah. Okay. We have a second. Second. Any further discussion?

[Bartus]
Mr. Mayor, if I could give input. So I have Commissioner DeFrancico all gave me some good comments. Commissioner Harding as well, but I went ahead and incorporated into the most recent wrap, which just got. I was working on this even as late as yesterday and today. So those will be included in that as well to about the as far as the individual procedures for each event, and the chief can comment on this a lot more than I can, but that's where the whole ICSD incident command structure, and all of those things are usually. specific to the situation at hand. Those procedures will change if it's like an oil spill versus a storm event versus, you know, a migrant landing on the shore. All those are changed, even though the framework is interchangeable under NIMS and ICS. the actual procedures will vary, and Chief, anyone?

[Muro]
Certainly. So, as Mr. Bartus says, it's a scalable platform that's used under the National Emergency Management System that's been involved really since the early 70s and it was codified in 2001 after September 11th to have a standardized framework, as they call it. That framework is universally known. There's mandatory training for emergency managers and also emergency respondents, and it gives task-based titles, so we're no longer dealing with just like if you'd scrub a document in which it doesn't have the mayor's name, it will say the mayor. Those type of housekeeping issues. And it is scalable. So it is based on need. If you have logistics need, finance is usually a longer term, but your incident commander and safety officer are the core. And then, you know, those branch out from there. So you'll have an operations team that most likely will be my counterpart here to the left, and she may have a lead, and it's in the field, and you'd have Mr. Bartus at the EOC center, and you would have a legislative representative elected body party that would be involved with all decisions. So it's extremely difficult to pin it down to what it will be, but it is a scalable platform. It's only as needed based on functions. And the only other piece that we've discussed in our training session is debris. Debris is one of the hardest ones to predict, other than there's some benchmarks, including really two pieces. One, a location for collection, and I know Corey is willing to work with Mr. Bardis related to your limited space that you have here. And then also a monitor service, which is a third-party verifier of debris that is brought in because it is a billable event. So those 2 pieces are a little, I'll say, not nebulous, but a little harder to pin down, and that would take a little front work. But everything else will be deployed based on need. And for full disclosure, I'm sorry if I cut small. For full disclosure, Mr. Bartus asked, and I have sent it up my chain. He asked because of your construction here, whether he could house his team at station 14, which is a Cat 5 building, has Starlink communications, and I'm sure I'll receive approval for that and that would give them at least a hub of operations for this season, without a doubt. Hopefully that answers you.

[DiFransico]
I do have one follow up Chief for that. You mean there will be no there's no existing procedure, because I'm I'm used to seeing if this happens, you do this, then this and this, for example, if there's a hurricane, I'm thinking we're going to have to put the put the guards up outside here. We're going to have to put the guards up outside post office. We're going to have to harden the Mike's garage over there. We're going to have to do something about the electrical power. Turning off the breakers on all the homes, etc. Is there such a… there's no list of that, or no procedure that says, do all these things? Right.

[Muro]
So, and I can only speak to, I can tell you customary, and I can tell you the city mayor of our case, we have 2. We have pre-storm preparation, which is exactly what you and I probably thrive on, which is checklists and other issues, and the other for us is staffing. I have tiered staffing based on landfall location, as an example. In the old days, you know, they would call everyone and their mom in, and there'd be no places to depress, and there's sleep and accommodations, and so I made a bifurcated plan that says, as an example, to give you kind of this make decision-making matrix north of here, I have a response plan because we could be cut off south of here, more than 11.5 miles, which is based on what John Rizzo says. I have different staffing direct hit. I added an additional layer that said, because of tidal surge reasons, we would likely depopulate the city, including emergency respondents as we would destroy all our equipment, even though we would be high in the air, our equipment's ground level. Those type of things, I can, of course, share with Mr. Barres. It is specifically designed to us. And then the other part that Mr. Bartus and I spoke on, and as well as the GRT team, was the other ones that I think are worth visiting is curious ones, like if you test a generator twice a year, it's going to be flawless. When you do 24-hour operations of the generator, you need belts, oil filters, inventory items that you'll blow through, and procurement is a problem. Those type of things, I know your team can handle that. That's kind of the minutia. But for us it's staffing primarily. Any other piece that Mr. Wagner spoke of is in which everyone wants to get reimbursed, and that is labor intensive. You know, that is the manpower intensive and man-woman intensive process. But yeah, we can. I can share you what I have but basically, it's pre-storm. The hardening part of it, we can call it pre-mitigation, you can call it pre-storm. I guarantee your team to the left, as I know, two, three of them are in this meeting, already probably starting to think about exactly what's needed, and that's what exactly you just said.

[Bartus]
Thank you. And I'll be happy to work with the chief when I get his the city marathon spree storm checklist and things like that. We can develop our own here, but that doesn't necessarily defer to the chief's expertise on this again. That's not necessarily part of the the conference of emergency management plan.

[City of Key Colony Beach] 16:45:21
Good. All right, Sophia, where do we leave it? Did we do roll call? We had a third and a second. Okay, roll call, please. Commissioner Harding. Yes, Commissioner DeFencico? Yes. Vice Mayor Colonel. Yes. Commissioner Nadia? Yes. Mayor Faster? Yes. Motion approved.

[Bartus]
Thank you, and I will have that submitted once again, once I get the, uh, once I get that cleaned up, submit it to our county emergency manager for.

[Foster]
Yeah. Make sure you you touch base back with the people that gave you the comments so they could make sure that you incorporated the way they were. I think I have already just both Commissioner Harding and make sure that those recommendations are followed up. Yeah, just the edits. Make sure you verify them so they're captured correctly.

[City of Key Colony Beach] 16:46:04
All right. Do we need a 5?
[10 minute break]

[Foster]
Okay. Okay, call the meeting back to order. All right. If I'm following this correctly, Jay is next. Discussion review of the ICE agreement. Tom, do you want to leave that one?

[Harding] 16:55:48
I can lead it. I can do it. So last month we said we wanted to bring this in. And I'd say from. I've gotten one additional document, so I think I counted I'm up to about eight documents that describe communication between Key Colony Beach and Homeland Security ice. I'm… I would say I'm comfortable with the agreement. I'm comfortable with the thoroughness of the federal government. The concern that I would caution the commission on is I don't think we actually got… a final… we never had an approval of the city commission uUm, and so I think we have to be careful of our procedures that, you know, by our charter we have to. We should have reviewed this and approved it officially. Um, but I have diligently read through everything. I have talked to Jamie at length. I understand the usage on the support that we offer them. Um, and I don't have a concern. Jordov, I think we just need to either today or some future date officially approve it. We could do it

[Foster]
Today.

[Harding]
And then I think it's a good lesson, and is something like this comes in. That we go through the detail of improvement. And you know my my kind of the not kind of the joke is I'm very familiar with the Federal Government. Now I'm going through all these grants, and I knew there had to be 100 pages of documents. How many were there? It was up. Yeah, it was it was close to 100 pages, and one referencing another document. And so I I was thoroughly impressed with the thoroughness of our federal government. So, um… So I would make a motion that we approve the agreements with ICE formally. I think Jamie is doing a great job of managing it and overseeing the detail. That's my comments.

[Foster]
Okay, so before we get discussion, I got to 1st or I have a second so we can have discussion. Second.

[Foster]
Okay, now I'll open discussion. So I agree with you 100%. Unfortunately, this is one that was signed not by me should have been by me, and technically, if I got signature programmes, I bring him here. So oversight my fault. I'm not gonna it's got to be with me. It can't be anywhere else. Chief understands he doesn't sign for these things in the future. Um… We've had a couple of little mishaps past I guess practices that we've corrected, so I don't see that as a future issue so, so… Again, comes my signature, it comes here. So we've taken that piece of it out.

[Harding] 16:58:50
There there is one one piece of miscommunication that I was able to verify in the last month. So. So there's one. Quarter page statue. State of Florida that all counties must adhere and sign a 287 agreement. There was a bill that was proposed was never approved by the legislation and the governor saying that cities with less than 25 police employees are not obligated to sign in 287. That was never put into law. So that was. So that's an incorrect state. That was a bill that was proposed, never put into law. So I just want to make sure everyone's aware of it. There are some cities that have not signed a 287. Um, and the statute says counties and various others, if they have detention serve, you know, like a jail. Right. And so where a city doesn't have. That's what some of the cities are trying to, I'd say, get out of. So but to let you know, it's a very short, and Dirk and I reviewed it together, but it's a very short statute.

[Foster]
Okay. So we have a 1st, we have a second for discussion.

[DiFransico]
I'd like to, I guess I have a little philosophical comment. I mean the term ice has gained a bad reputation because of some actions of some individuals in cities. And I think none of us like to see that, and we don't want to foster that here. However, my thought is what we saw were bad actors. I don't know that every ICE agent is a bad actor, and ICE has a job to do. There are laws in the United States that require them to take certain actions and if we don't want them to take those actions, we need to change those laws. But I think we've hired these people to do to enforce the laws that we have on the books, and they're doing it. Sometimes they do it badly. And I think we need to we need to watch what's going on in our community, and if we see things going badly that we don't like, we need to speak up about it and make sure that our our police force and the people we work with, including the sheriff and others, know that we don't want that to happen here. And but I don't think we can quote throw the baby out with the bathwater by saying we're not going to work with ice, because ICE has a job to do, and they need our help sometimes. These are police help sometimes. And I think in that light, we, uh, we owe it to them to help ask them to help us as well.

[Foster]
Yeah, I'd say bad apples, they come in all forms, shapes, and titles. So I agree. All right. No further discussion. Let's go ahead and make this official roll call.

[City of Key Colony Beach] 17:01:46
Commissioner Dia. Yes, Commissioner. Yes, Vice Mayor. Yes, Commissioner Hardin. Yes, Mayor Parkner. Yes, motion approved.

[Foster]
Okay, so that puts us to bed.
All right, now H, I think. Uh, okay, discussion approval for the purchase of the used mobile restroom. That's the one that's outside and wish we did this 6 months ago, because we saved a bunch of revenue 6 years ago. I put this on there because we're getting ready to pull it out. The purpose and the reason why I put it on air is wWe're gonna have some more celebrations and some more events in the city. It's just if you look at what we're doing with City Hall, if you look at what we've done with with the Sunset Park. And everything else that we've done with KCB Day with the concerts in the park and the plan B, everything. We tend to always drag in these these porta potties, which I can promise you short of a I won't get into the sexist piece of it. It's not a comfortable place for anybody to go in. One, they're not AC'd, they're dark, they're just not… I don't care if they hose them down, clean them. I don't think any… either sex wants to go into them. It's just, uh… They're gross like that. But this this this porta porcelain. I've heard different nicknames for that. It's clean. It's air conditioned. It's nice. It's more comfortable. Place on your music. It's the same when we have that here now. Exactly. Yeah, yeah, yeah. So I, I like to purchase that, and we can always sell it. But, uh, we can also put it at the pickleball court right now.
And until such a time that we can get a permanent bathroom built there. And for half the cost, actually a third of the cost. So I'm looking to purchase this, Use it to continue using it here. We no longer pay. We'll pay our rent on it, and we'll move it when Doug tells us we need to move it, we'll take it up to the pickleball court and plug it in there. But I think it's a much cleaner, much more professional, much nicer uh… bathroom to have events for future endeavors. So that's my fault.

[Diehl]
I have a couple of questions.

[Foster] 17:04:41
Not so fast. So do I have a motion to purchase us? I'll make a motion. Do I have a second. Do you want to go on second. Now you can talk

[Diehl]
A couple of questions. Is this purchase going to replace the construction of say additional bathroom to second street park or the pickleball report

[Foster]
No. And make light until such a time that we feel comfortable with funding it. So,

[Diehl]
this will be put to use by concerts in the park and stuff like that for overflows and stuff.

[Foster]
Correct.

[Diehl]
Is this, uh the dual party unit have a holding tank where does it have to be directly connected to a sewer system. has two holding tanks

[Colonell]
Has one Holy Tank, and of course. Okay, so it's an either or, though. Okay, good. It could go either or.

[Diehl]
It is a nice looking unit. Then we, of course, we have the funds for this whole.

[Foster]
We have not expended some funds in a few of the departments that I believe we can facilitate this with.

[Discussion]
Okay. So, Mr. Mayor, I'm looking at your. country on this unit. This retails for $50,000? No.
How do we get that one of those? That's what I said, it retails for now you're talking about retail. So this is your used one that we use that's in pretty good shape. Right. Um, so we're getting it for about half price. And then this is… Tony, this is your buddy, right? That sold us this thing? So he's going to give us credit for the last year and a half. No, this is not a… it's just a… and someone I know, they used to run White Marlin Marina here, and they… they bought it intentionally to have bathrooms where they'll build a pool. That's why they had to use it. So yeah, when when you're when Mayor Ras is here, they they were looking. I just asked them. They had it. They said, yeah, use it. It's good deal. I think it's a it also piece of equipment for us. It also has hot water, too.

[Colonell]
I think it's invaluable with all of our you know, social gatherings, things like that. I mean, we bring them in anyway. The cost of all these little even for the farmer's market, I mean, even if it's just sitting around during that time period Um, and the, you know, the in-between with the bathrooms for the pickleball and the 7th Street Park, and we talked about the 1st Street Park. II think it's overdue, quite frankly, I wish we could wind back clock and buy this thing a year ago. We would have saved ourselves a ton of money.

[Discussion]
Um, but I think it's a… I think it's good, and if we're not using it, we sell it, or we rent to Inch Beach. Which is a possibility. Fred? Right, Fred? We only have to make up 25,000. So it's going to be cheap. Is it completely standalone to need outside electricity? outside water hookup and things like that, or do they have a water tank? Yeah. Hey, buddy. I mean, it plugs in so you can plug into it needs it needs power. I believe it has a battery. That's as far as I know. I know it has. It has hot water. You said it does have hot water. So does it need a water pipe coming into it? It has a freshwater only tank going away. So okay, so it takes the freshwater tank and uses the plug into the generator. I will say when when Freddie approached me, and I looked for that particular one, we couldn't find one under, I think, $39,000 use. So so this would all we need to do is take it somewhere and plug it in, and it'll work. Plug an input. It's like it's doing that like it's doing now in the parking lot.

[Foster]
Okay? Okay, so Tom. Jake, got your

[Harding]
the only comment I have is a sarcastic one. We're so tired of seeing trailers. I can't believe we're buying.

[Foster]
But I like even less the importa poses. Yeah, this would. This would lessen all those. you know, construction parties that we have around them.

[City of Key Colony Beach] 17:08:53
So we gotta burst in a second. Sylvia roll call. Mike want to know? Yes. Commissioner Harding? Yes. Commissioner Guilla? Yes. Commissioner Francico? Yes. Mayor Thompson? Yes. Motion approved.

[Foster]
All right. Next, deletion of item I, Tony, that that's you're going to have to handle that separately.

[Discussion]
Outdoor furniture, where are we putting that at? So, man. Okay, yeah. It's got an approval for potential change order for slab rebuild. I haven't seen anything on it. No, and I'm going to defer to Commissioner to Vice Mayor Vice Mayor Colomer on this. I don't think we received anything, so…

[Colonell]
Were we on J? Yes, we skip over I? I is deleted. Okay, yeah, we don't have any information back to share with the Commission at this point. Okay. So scratch J. Is that coming up next month, or is it gone away? Good to me. What's that now? All right. These building permits. It may not have to come to us at all.

[Foster]
Okay, um, bum. Okay, uh, discussion, approval, recommendation by Recreation committee for the remainder of the committee funds to be applied to completing the bocce court paving project. The Commission will determine one, whether the city can afford it. The building project and 2 will perform the work. Um… This one and the other two uh, L and M. I'd like to kind of… I'll discuss them separately, but what what my thoughts are is basically the city's almost closed up shop. Do we want to do this as far as most of the people that are that are the heavy hitters in the park are are gone or will be here shortly. Do we want to hold on to this until after our next budget cycle in September?

[Harding]
No, no. I'll rephrase it again. July 1st is not here yet.

[Foster]
And that's what concerned me. I think, uh, I think we need to move
as much as we can be virtual. Yeah, I'm under a different opinion. I'm totally the opposite. Are we going to discuss these, or yes, but, um… All right. So we'll just go through it. Then I said this one here has to do with the basically, what they want to do is a bocce court is, we put the ADA broadband or walkway, and we also brought the pavers in close enough so that you can get down and play on all different avenues. So from an ADA perspective, we're done what they'd like to do is now, in case the whole Bocci Court area and pavers, so that it's all smooth with a paver type of The rec committee had $4,000 left in our budget that they hadn't spent, and they were just going to use that towards that. That would cost us probably an additional $11,000 to do the work to put that entire area in basically pavers. So that's what this is.

[Foster]
Make a motion to approve. Do I have a second. Okay, having not a second. This one fails. Next one. Um… And you still haven't made for you. The next one. Item to discuss approve for the outdoor furniture. The reason I was concerned about this is I asked Mike to go through and look at this stuff and make sure that one it's the right stuff, and I don't know, Mike, have you got through looking at that? Do you agree with it? Yeah, high quality furniture. Got it.

[Guarino]
Yeah, I can.

[Harding]
So Mike and I and the manufacturer have been talking. So so again, thanks to Mike for double checking everything. So for ADA the smaller table is not going to work at all. So, what I've asked the manufacturer and the retailer are the larger tables will work, but there has to be a center stand change which they're working on a price for that. So the price will go up slightly. But they have done it before. They can do that. So I expect to get a price of a modified change probably about $1,500 in the next couple of days. One motivation is the peak season hasn't hit up north. So prices will probably be going up over the summer. So, you know, this is, I think a good price. I do have this same furniture and it's very high quality. I've had it for five, six years. Nothing breaks, nothing rusts. It's just very high quality. So that's the background. And I did go over this with Daryl and he's approved it and to Cindy. She's approved it. So in my mind, it's just verification of the ADA modification on the cost. It goes with. So why do they need to do we need to wait until you're You're done with that? No, I I think I would suggest is that we approve it to$1,500 potential increase with that. And get it ordered. And then this is in the budget, so we have money available.

[Colonell]
Okay, I have a couple of questions. One is, we have room on that porch for all this furniture. Oh, yeah. Actually, and the golf carts.

[Harding]
Yeah, actually, this is, um… I had to reduce this down to stay within the budget. So this will give us 16 chair, 16 chairs and tables. We could put more on that porch. Daryl's agreed that he's going to move the golf carts down, you know, because they kind of look tacky, right? Um, and we're gonna put those in a different position. So, um, this will address that they won't be on the porch anymore, right? No, they will not be on the porch. So, my question… a couple more questions for you.

[City of Key Colony Beach] 17:16:06
Hang on, I think I got out of process. Do we have a first and a second on this yet? I'm sorry, I got way off. So, let's do it right. Do I have a first to purchase the furniture? I'll make the motion. All right, do I have a second? Second. Okay, now.

[Colonell]
So you said it's a good call, so I'm wondering, did we get any other costs? Did we look at any, did we get another price or how do we know this is good cause?

[Harding]
Yeah, so Mike and I looked at the same furniture he's been purchasing. The mayor brought up that. There's been some concerns about quality breakage. They're about only about 10% less than this price. And I would agree when I've looked around some of the tables that they are starting to have some problems. Um, I didn't quote any other manufacturers, because I felt very confident about this manufacturer. I have looked at lower quality manufacturers, um, and they wouldn't be able to take the dirt bill over the equipment. And then this company does 2 commercial properties, and they've had some good success with it.

[Colonell]
So it won't be moved around much water in place right?

[Harding]
That stainless steel fasteners. I have not seen any corrosion rust on any mine.

[Colonell]
I get a couple questions for you on the trees. We haven't got there. Yeah. Okay, okay. We were doing it as one. Okay, well. The ADA you mentioned for these tables to have ADA accessibility, correct?

[Harding]
Correct. And the item that we're correcting.

[Colonell]
And the base table is it for ADA, you have to have 19 inches of depth.

[Harding]
When you come up to the table, so the post for the table structure has to be moved. Okay.

[Colonell]
Alrighty. And then my last question is sort of general in nature. You know, we talked about this golf course and talked about this golf course and the clubhouse. And I am not a fan of doing things in piecemeal fashion without a without a long-term plan or over look as to what we're going to do. So I just was cautioning us that, you know, maybe it's not a lot of money and it's worth a try. I think the flu, as you mentioned, this would be a good try to use the clubhouse Uh, versus Trump running out and building a big addition, and then try to use the clubhouse. So, um, I just would caution us to do that. We do this stuff in piecemeal and we're gonna go to try to buy more furniture, and they won't make this stuff. No, no, we won't get this furniture. Yeah, yeah. So.

[City of Key Colony Beach] 17:18:54
Yeah, it gets back to Rich's request, is that let's use the space we have. Let's see how much we really use it. So, you know, when I was looking at numbers, it was as high as like 25 people. Um, you know, I've been sitting there multiple times with Daryl talking. There's not many times I've seen 25 people, so this would give us a start. We'll see how this goes, right? And it actually is a very nice environment to sit down and just… You know, what I could see is that we need a radio, we need Internet, right? It's a nice environment just to sit down and watch and, you know, enjoy the outside. So you got Internet and then and then I thought is. Doug was if this is successful, then do we need a larger facility? You know, that would be the question. Yeah. All right. The only question I got, Mike, what do we do with all this stuff when the hurricane comes? That I would imagine we put inside the boathouse. So I like the word we. Who's we? Who handles the we part? So so you need to think about how much staff you have. Can and Daryl's group take care of this. I would ask him if yes, if that's something he would be willing to do. Oh, we have a good working relationship. I think you'd be more happy. Yeah, and so I just it'd be nice to get this divided up. So, because I can tell you You're not… you don't have the staff to do what we're gonna be if we have a storm coming in, I could tell you now. So I've already made some arrangements with the people that put the sales up to have them show up, um, because I think storm, that's just… you gotta be prepared. So do me a favor. Make sure he's got this. I don't care if he chains it down or what, but it's got to have something to keep it from going up.
Okay, I have no other questions. Anything else?

[Colonell]
I have just a general question. Is the Recreation Committee still looking into the possibility of expanding the clubhouse?

[Harding]
You know, that was up. We thought about it for the capacity of these studies. Is that still going on? That was put on hold. with the thought that let's evaluate this, and you know, due to the cost I think I think the feedback was, if this is successful and people are utilizing it. If there is grant money available, could we package that in a grant down the road? So unless we get grant money for that conversation, they go for it.

[City of Key Colony Beach] 17:21:27
That's just too expensive. All right. So here, nothing further profile Commissioner Dia. Yes, I own. Let's make it clear. up to $17,735. Yep. Okay, now we can. Commissioner Greer. Yes, Commissioner. Yes, Vice Mayor Colonel. Yes, Commissioner Harding. Yes, Mayor Ponza. Yes. Motion approved.

[Foster]
That way you got the extra $1,500. All right, next one item M, which is a discussion approval for the palm trees and mulch for $12,000. Do I have a motion to approve the purchase for the golf course for palm trees and mulch the 12,000. Make the motion. Second discussion.

[Harding]
Let me let me give some feedback to this. So, um… Again, I was trying to work within our budget. What was already in the budget approved right? So this is what we talked about was really screening protection for golf balls, which is mainly whole nine is the one that's the biggest problem. Cindy and Daryl and I walked around the whole nine holes and he came up with multiple locations. We're probably talking… 20, 30 trees eventually to fix all the areas that he highlighted. So I said, let's start off with an initial, a smaller quantity. He was really set. He wanted to get 10 to 13 foot trees in a couple locations for protection. the pricey ones are that. So we came up with a mix. I went over this with Daryl. He agreed with it as a good start. I reached out to 2 landscape companies. I said, what I'm looking for is screening protection on a golf course. They gave me 4 different trees to review. We got pricing on the 4 trees quite a bit different than pricing. So this palm tree is very similar, very similar to what's around the retention pond, but it will grow about 15 feet higher. A little bit more green color. So we have a tree very similar to this already and grow up about 15 feet tire. And it's a fast-growing tree and both both landscape firms. So this is a they would support this type of a tree. There are other other trees that are available. They were about 50% more so that's why we selected. And again, and highlight. This is probably phase one of what Daryl recommended for the protect more around the… Concord

[Foster]
Is it possible? between the golf course tournaments and Daryl that they could raise some money to buy some more trees that many.I I think he's got more positive feedback about furniture down the road. He could. We could apply to the trees, you know, based in September, October. We could, you know, say, if there's a donation thing or general. You'd be a general donation for golf course, right? I'm good with either one. But in my mind we should be challenging the groups to, you know, encourage them to have tournaments.

[Harding]
I think that's, um, especially with putting green potential coming, I think that's, yeah, I think we could do that starting, like, in October. Yeah. All right, good.

[Colonell]
I would just like to point out concerned over the cost. I like the idea of trees over nets any day. So I'm a fan of the trees, but we planted those trees on 9 in the hedges on 9, and it was $17,000, and that was 30 hedges, I guess. I can't remember how many planted there, Mike, something like that, and those tall palms were how many of those did we plant? Like it does. Well, all of those, and then we had the the smaller palms in between and that was a total of 17,000. For all that. So maybe these are nice for trees, and they sound like they are. And I'm assuming you're going to plant these around number nine,

[Harding]
but there's the tall ones are the other six are the varieties on hole one, four. And we're gonna, you know, we're going to run out of the list that Carol had. But this is a good start. I did ask Mike when I started on this, should I get Frank you to quote said no. Well, Brightview was 51,000 compared to the 17,000.

[Colonell]
Mike got 3 prices that time, and he was 51,000 to the 17 admitted hiring

[Foster]
How many you can talk in here for 12,000?

[Harding]
Eight. And then the 2 are the the pricey ones. Yeah, the 2 are the prices real high.

[Foster]
Yeah. How much do we pay for Sylvester ponds?

[City of Key Colony Beach] 17:26:41
you go. really good deal of 400 and be playing the deal.

[Harding]
Yeah, this is, by the way, this includes planting, everything. So Mike doesn't have to do anything. They dig and plant everything. So you know, if we wanted to do it ourselves, obviously, the price would be different.

[City of Key Colony Beach] 17:26:59
It's in the ballpark. So the other thing is it would be nice to know where these are going to go. I guess I leave it up to Daryl to decide that. Yeah. The two large ones are going by whole nine. And then I told them when they deliver them, I'm just going to say, Daryl, you're here. Yep, I'll show 'em where to go. So, um, and he likes that. He likes to make sure that he gets where he wants. Well, I'm hoping he plants him, you know, along 9, I guess, because that's where we've had the biggest flame right right? And maybe the second green coming back the second to the 13. Is that another exposure. But I would continue to have these put up on the night before you put the furniture out and put people in the furniture. Yeah, but there's the netting actually the netting's up there now, and he hasn't seen any concerns with the netting, so… Yeah. Right. We have a 1st and a second on the approval for the purchase of the palm trees for 12,000. Okay. Any further discussion? Roll call. Vice Mayor Colonel. Yes. Commissioner Harding? Yes. Commissioner Dia? Yes, Commissioner. Yes. Motion to prove. Thank you. All right.

[Foster]
Next is and new item discussion approved for polling location for the 2026 elections. I believe it's. Do we have to tell them now where it needs to be?
[Silvia]
By May 1st.

[Foster]
Then I'm… I'm telling… I would say… Pro shop. That way it's done.

[Silvia]
Okay. Before August. How about November? I'm sorry. This would be for August. What about the November?

[Foster]
Do you think? I'd say the same place, same place? Yeah, same. Okay.

[Foster]
Thank you. Anyone else on that one? Great solution. Okay. Uh, that…
Recreation. All right. All right, I think we're. We're done with this. Okay. All right. Item 9, rectilian. Yeah, there we go. Second and final reading of the ordinance 2026 pack 510, an ordinance of the City of Economy Beach, Florida, amending chapter 14 of the Turtle Ordinances Sewers and sewage disposal section 14.6. Attack six monthly rates and charges affect and providing for codification with killing an inconsistent provisions providing preservability and providing for an effective date. I have a first
I'll make them first.
Second.
All right. Any conversation?

[City of Key Colony Beach] 17:30:07
Roll call. Commissioner Dia? Yes. Commissioner Harding. Yes. Commissioner DeFrancico. Yes. Vice Mayor Lennell? Yes. Mayor? Yes.

[Foster]
Okay, next one. First reading ordinance 2026 Tech. 111, the ordinance of the City of Key County Beach, Florida, Clemente Chapter 5 of the Code of Ordinances entitled Votes, boat trailers, Marine Facilities, and waterways. Article 1. Article I, operation of the vessels amending Section 5 Tact 9, fishing from Tabowski Causeway Bridge prohibited and providing for calcification, repealing any inconsistent provisions providing for servability and providing for an effective date. Do I have 1st? Make the motion. I have a second. I'll second. Do I have any discussion?

[City of Key Colony Beach] 17:31:00
Roll call. Yes. Commissioner Latina? Yes. Vice Mayor Colonel? Yes. Commissioner Hardin? Yes. Mayor Parker? Yes. The second and final reading will be on May 21st.

[Foster]
All right. Wait a minute, is that? Yep. Tom, you're up.

[Harding]
Okay, Secretary Treasurer's report. Our Treasury's report starts 149 and 150. So we're at the six month. So this is a key point is that you know we're halfway through the year. Where are we at versus planned budget? Planned fences, etc. So you can see the plot for March. Obviously, March is not a large income month. And then we have a running balance of $1.2 million dollars Ad alurium Taxes are at 91% of total budget. It's very similar to past years for percentages. That's in good shape. And we're still consistent with what I had predicted for revenue coming in from Adlerian, Texas, so no concerns with that. Um, the expenses, the infrastructure payment towards City Hall, we paid $472,745 so we're starting to spend down our infrastructure funds. So the cash flow is starting to reduce a little bit with infrastructure. Balanced back in February to remind you, was 2.4 million. March is at 1.9 million.
Law enforcement's over by 6 months at 6 months by about $100,000. Some of that's tied to the vehicle. Some of that's tied to I would say the standard overtime. Monroe County usage. We see so not significant worry, but just comment there. All the other departments are okay So no concern than the other departments. City Hall hardening, open grants is that we have what's left is 1.2 million open fund spend reimbursement. You hadn't been to request it when it drafted this up for about $574,000. Some feedback from Mike on the post or the bond console. I've been doing a lot of documentation questions being answered from him on the bond council for the poster for the city hall. So just to remind everybody, and Jen knows this, the post office cannot be applied towards the federal grant. You can't use federal money and get reimbursed for federal buildings, even if you're building your lease into that's not allowed by Federal law. So he said, just make sure you don't ask for any refunds here. Um, and then what he did tend to dig into in the last month was an item that this is what the IRS tracks everybody on fixtures, furniture, and equipment. Would he prefer that we use city funds only for those. So like when we want to buy furniture, we want to buy we bought a fixtures, the lamp fixtures. We pay for those out of our own but the issue with that is for Irs, you have to predict the life expectancy of all the hardware of the building, the structure. So him and I have been going through all that detail, and because those things are less than the building. While structures, the IRS wants you then to track those, and it's a nightmare for administration, not only for him to spend money to do that. So he said you best avoid expenses, Tom. If you just pay for it out of your own funds. I said, we can afford to do that. So just to let you know.
Um, building funds in good shape. I would say that we're still seeing low revenue from the building department. But the expenses are low. So we've got a net positive of $30,000. So we're in good shape, and I've been closely monitoring that. Could we change the fee schedule for the building department. That's it for general fund. Next page. Yeah.

[Foster]
Did we get? Does that include on the police department refund from or I don't even think it was refund. I think the DH. DHS paid for the truck.

[Harding]
So. So that happened obviously after budget was approved, right? So that revenue is in the budget, even though we got the revenue, right? So it's kind of the books aren't accurate, I would say, because that happened after the fact. So I I looked at that, and I looked at the manpower hours and stuff and so we're just a little bit over on Monroe County and overtime which is typical and we find that. So to resolve all that for that one department, we'd have to do a budget resolution, which I don't think is justified.

[Foster]
No, not for that much, but when you set the rover, I'm like, wait a minute, we just got a

[Harding]
Yeah, so what it looks like is we bought two vehicles. You know, we only budget for one. So we bought two vehicles, we budgeted for one, but then we got payment for the second one wasn't in the budget. All right. So it's an activity item rather than a road.

[Colonell]
I got a question. Pictures, furniture, and equipment. The city's telling you the the government is telling you to fund that with city funds, not use the loan loan or use our loan money but not I'm confused. Best way to fund city funds rather than use bank loan.

[Harding]
The agent use your reserve funds to pay for a light fixture. Don't use the loan and the reason is because now we have to track all that to say, okay, when are you going to replace that fixture but

[Colonell]
okay, so everything has a life. The fixture has life, the chair has life, the building has a life. And that's depreciation.

[Harding]
So if the loan is 20 years and the building and the roofs and all that passes 20 years. You don't have to track it. So now, if the light fixture lasts 12 years, you got to track it.

[Colonell]
So anything that has a life under the 20 years or the life alone is we wouldn't gain any depreciation.

[Harding]
What I was worried about is what I said is everything's over the 20 years. No, no, no, Tom, because you got equipment, you got light fixtures and stuff. So don't give yourself the hassle and still be the hassle, right? Now we have to track 18 light fixtures, and when did we replace them? And then the IRS looks at that, says, okay, now you got to track that and potentially whether you pay taxes or not. So he said the best is you just pay for it out of the cash. Okay. If you're in a different position and

[Colonell]
so we had. We'd have to identify what those things are. But it sounds like you've already done that.

[Harding]
Well, and I asked them, I said, I I can go through the detail of the contractor schedule. Yeah. And he says, but you don't want to do that, because you're going to take a third of that, and you're going to abstract

[Colonell]
my next question to you, Tom, is on this post office work cannot be applied toward the Federal grant and that's a bombshell. and that just popped up today. Well, we didn't know that.

[Harding]
Yeah. When I talked to him before we obtained his services, he goes, Oh, I'm telling you, don't do that. Don't do that. I said, Okay, and and he then he followed up and asked me how much are you talking? You know, I went through it, and it says, you know, we're probably talking 400,000, 500,000. He said, Do you have the funds to do that without the loan? I said, Yeah, we have the funds to do that. He said, good, then don't do that. Okay, definitely. You told me. He told me that let you know Jen and Sylvia would all talk. We've known that almost 6 weeks ago when we started up.

[Colonell]
It would have been nice to know this, because we're we're trying to meet the the goal of 2.4 million for the grant. We're struggling with that. Right?

[Harding]
I don't think

[Colonell]
you don't think so?

[Harding]
I don't think so.

[Colonell]
We're not going to meet $770,000 they would do this month.

[Harding]
I looked at a spending budget. I looked at a spending curve that he gave us, unless he's updated spending curve. You're going to go past.

[Colonell]
I just told you he's probably going to get 170, not 70, 70. That's just the 2 and a half months to do a million eight, you know, a million, two. I'm sorry.

[Harding]
Yeah, a million 2. So I went by the I went by what I was given for the spending curve. If he's

[Coloneell]
the actual has changed.

[Harding]
Yes, send me the actual, look at it. But I I think you're going to be okay.

[Foster] 17:40:05
All right, we're getting off topic.

[Colonell]
Well, we're not off topic. The post office. The roof is a $400,000 number.

[Diehl]
Tom, I do have a question. Of course, post office related here I understand. Okay, so because it's labeled because we're leasing. Okay, so they pay a dollar a year. So if we just relinquish that, and they don't pay anything, then we can use the funds to. I mean, that's our own building. They're just occupying it. That's what I said, we're just leasing it. I don't know if they're leasing it.

[Harding]
He says, you can't use those funds for a leased building. If it's if they're occupying the building.

[Diehl]
Okay, if they're occupying right. So I mean, yeah, so if it gives me if we kicked them out, then you don't have to worry about it. Okay.

[Diehl]
And, you know, his point question was, do you have the funds to pay for that?

[Harding]
I say, yeah, we have the funds to pay for that, and we'll use the money.

[Foster] 17:41:01
I challenge you one more time to make sure.

[Harding]
No, no, he's been he's been very clear. Been very clear on that. This is Mike, who's our bond counsel. Yeah. Yeah.

[City of Key Colony Beach] 17:41:15
He's been very clear, man. Okay.

[Foster]
All right, Tom.

[Harding]
Okay. Next page is wastewater stormwater. Very low revenue month for March for the wastewater plant. We did have some big bills. You'll see Reynolds got paid this month. So that's why things are negative. Year-to-date revenue, we're in good shape. We're very close to the planned total revenue. Operating expenses are a budget target levels. overall operating expenses are below budget. However, we've got a number of recent invoices that would be the April invoices that will put us over in expenses. We know that. Um, sludge hauling was over budget by this time by $30,000. It's going to be much higher. What's interesting, electricity is much lower than predicted by $24,000. The State loan semiannual payment was paid in March why it's so negative. And then the final payment to Reynolds for the UV tank occurred in March. So large big bills paid in March. stormwater checking savings is at 616,000. We're at 97% of budget because it's front end loaded. So that's why we're pretty much at the full year right now. Um, we have remaining grant funds of 306,000. I subtracted, if you take the shelter Bay costs, they're about $292,000. So, um, we have just a little bit of cushion on what we have left for grant funds. And then thing to start thinking about. You're going to see a real heavy push in the next month for our stormwater fees have to be approved. So they're into Monroe County in time so typically in May, we have to approve those. I would the seat I would give you is we're seeing more maintenance expenses with the. What retention pond. So not significant. But whether we should raise fees to make sure we cover that. So but we'll have to make them probably in May we make them agreement with the fees will be cooler stormwater which is to remind you, is a yearly fee that's on our tax rolls.

[City of Key Colony Beach] 17:43:42
So I have for Treasurer. Great. Um… Dirk.

[Smits] 17:43:55
First thing is there's the assessment of legislative changes. But if code goes vulnerability assessment. We made a summary on each of the areas that need to be worked on for our code. First being Senate Bill 180. That's what I'm going to talk about talk to you about in the in the next discussion on training, but Senate Bill 180 has a lot of moving parts. Ordinances need to be amended for
emergency. Applications. They need to be amended for these schedules can't be changed. There's a lot of things with regard to look backs and moratorium which cannot be enacted during. Post catastrophic event periods. In any event. This is a bit of a revamp of some of our land use and LDRs and it is a summary I have prepared on what exactly as entailed on SV 180 outside of the training requirements. And I've done the same for Senate Bill 1730, affordable housing um, which lowers the. degree of scrutiny available for affordable housing projects that actually pushes it all down to the staff. So it takes politics out of it somewhat. Same with certified recovery residences. Senate Bill 954. condominium Cooperative associations regarding milestone inspections, House Bill 913, we need to make code amendments for that. House Bill 551, fire prevention. We need to make code amendments for that. Senate Bill 1080. Well, that's mostly staff level things. Senate Bill 74, we need to amend ordinance regarding planning and assist staff in in implementing things. There's things like changing our website. I just was on our website looking for a our emergency. codes and our emergency planning group and all that not there. So that would be one I would put towards the front, given the advent of hurricane season coming. And as I indicated to you before, I have 5 copies of. Hb784 platting 551 fire. I have a copy for each of you of the actual scope of work involved in each pass the mayor's indicated that he would like to take a bite of this. costly sandwich one bite at a time. So in terms of prioritization, I would say, start with the emergency stuff Um, and then move on down through the list, maybe fire next. Some of those aren't as complicated. You'll see from the scope of work in each memo. I don't want to sit here and bore you with me to amend this, we need to amend that. That's all in the memos that I brought for you. There's 5 of them Um, but it's it has a cost associated with it. So we've broken it down into basically 5 different projects. We've also, Commissioner Harding. We've also already got a file number for this work, so we can break it out at one point in time there was a some I don't know. It was a rumor or somebody. Some politician made the statement that we were getting reimbursed for all this work that got shoved down around our throats or shoved down our throats. I don't know if there's a source for that yet. Maybe there will be in the future, but we will track it because this is something the legislatures put upon you that you really don't have the ability to not do. So the best way to manage it is through Like the mayor said, take it one bite at a time. So when I give you the the the description of services. If you have specific questions, go ahead and ask me in the interest of time. I don't want to go by one by one by one. But each of those 5 categories does need to be amended for purposes of complying with state law. And yes, in general, it's much more restrictive on Government's ability to control things.

[Foster]
So again, I want this based on exposure, city exposure to risk and and then we can adjust by cost and estimate and get the estimates to Commissioner Harding so that he can bake that into his numbers. Um, and… Who's the lowest paid person in your office?

[Discussion]
Besides me? You actually are one of the lowest. I know. So you get to do the work. Yeah.

[Foster]
Great. Well, uh, what I'm getting at is if you get a paralegal, or, uh… We always do. Yeah, and we all reinvent the bus. Push it down to the lowest level. We never reinvent it. That doesn't mean $100 an hour, but it takes 20 hours when I pay you $400 for one.

[Smits]
I don't know, you look at our bills too hard. Well, you and Commissioner Hardy to get away with that. Not that we'd ever do it. But yeah, we generally do the same thing. We don't reinvent the wheel. Interestingly enough, I've been looking around, see what other municipalities have actually undertaken these, and I have found none In our account. I'm sorry, in our county.

[Foster]
So Monroe Marathon has not yet. Marathon is not Monroe County has not. Okay. Well, he was not. I'm not going to wait on that, but we're not sharing with them either. I'll try to make it a big secret project. So.

[City of Key Colony Beach] 17:49:24
I would recommend we start with the. the hurricane fire should be very easy, and then the the vulnerability for condos. The.

[City of Key Colony Beach] 17:49:35
milestone stuff. I think those are the top 3.

[Foster]
Yeah, but in all serious, if Steve over Marathon's doing some of it, we do some of it. We can.

[Smits]
Oh, I'd love to share. We get divine conquer. I will try. Okay. Anyway, so I have those for pass out. The other thing that I was kind of talk to you. Yeah, there's each one of these folder types, too. So quantity. Sorry. I didn't call it properly, because that was my own secretary yesterday. Yeah, let's do it. We're going to try and do it now. I'm good with that.
Anyway, training regarding the necessary by 180 really the big thing is for elected officials and your top administration needs to do one of the 3 courses that are enumerated by July of 2026 and it's a biennial training. I think that means every 2 years.

[Foster]
It just adds some more fun that we have to go.

[Smits]
Yeah. So other than your ethics training and your your warm public records and public meetings and all these other trainings you have to go through. You have one more to do every 2 years, and you will have to verify through cert track program. So you'll need to have proof that you've done it. If you have a hardship or emergency, you actually have to get a waiver, so if you're not going to get it done by July 1st, you need to you know, talk to me or Sylvia and seek a waiver or extension. And it is for hardship or emergency, so I don't know that most things probably won't apply. So try to get it done by July first.

[Foster]
So this is this is one that's these are some things that we just have to do. So Dirk, but I left. Again, on the action driven person. Just a sign of speech what we have to get done. And you know, put a due date on it for an action for us, so that we get this done and get it done in time.

[Smits]
Okay, you've got 3 courses. This one recommended for senior elected officials focus on communication and leadership during disasters. The other 2 is a local coordinating officer course focused on disaster assistance programs and coordination. Sounds like one for somebody and then the last one is when the world descends, which is an overview of emergency response operations and resources. So maybe one of them, or one of you each take one. Everybody takes them. No, I'm just saying we could split up the three amongst the five. And I think John and Sylvia have to take it too. Sorry questions, right?

[Bartus]
I've already taken the senior elected officials course, and I can provide everybody a list of the things you gotta do to be able to do, take the course, and then to post, you know, get yourself registered on cert track, and then be able to upload your certificate.

[Discussion]
Just just send it the stuff that's what we need to do so we get it done and if you can, put the hyperlinks in there, I will. Was that you, John, or is that user? I'm fine. Whatever you want me to. I just want to make sure we don't miss us. However, that happens. Let's go to it. Okay. Now you get to it twice. Dirk, was this driven from Ian? That was the background?

[Smits] 17:53:13
It's been driven from, I think, a series of 3 that came into the West Coast. Okay, you know. But but yeah, it's I guess Lance was what really pushes over. It should have been driven by Irma. Yeah.

[Foster] 17:53:27
I appreciate that.

[Smits]
And that's all I have. Otherwise, for my legal report, I usually talk to you all beforehand. And I think all the questions that you had for me pre-meeting have been answered, but if there's other questions, I'm sure

[Foster] 2:14:00
there's probably one and I'll just since we're in the sunshine, I'll bring it up. We have a pending case on 11th Street with Mr. Harper. Might as well do it right now in the sunshine. I I'm not sure. I thought somebody from the diocese could express some design of the see if we could meet, figure out what's left. I'm not opposed to that, but um… on record. I'm going to make sure that we don't go and then create what needs to be done when an outside contractor based on and you'll have to help me, but I think based on the ruling from the magistrate, the outside contractor is the one that has to do this, and I don't want to put us in a position where we say this is what needs to be done. The contractor comes in. So, no, no, no, no, you need to do this, and we find ourselves playing a referee in the middle.

[Smits]
I think this is basically trying to make, and I don't want to take words out of anybody's mouth, trying to make something, uh, open communication. Obviously, court order at hand, but also, you know, these are the things that are met by the court order. These are the people. I mean, just getting everybody on the same page so everybody has the same information to see if there can be finally a resolution.

[Foster]
And I think you asked about this, so I would like you to end this up.

[DiFransico]
Let me give you a little… give you and the other members of the Commission basically an overview. This home was damaged in Irma over 8 years ago. Since then, it's been a construction site. It is construction site today. It has a stop work order on it that was posted in January of 23, over 3 years of stop work. The owner has exercised his legal rights to try to get his way around what has been. what has been issued by a magistrate. And right now we are at a standstill. We as I understand it, have done what we can through the magistrate and can do no more, and the owner has come to the Commission, as I think you all know, with an offer to discuss this and negotiate a settlement. It seems to me. Well, if you can look at this in two ways. One is this fellow is a scofflaw. He's been told the number of times by a magistrate to do things, and he hasn't done them. He's exercised just right at the court and he's lost. Uh, the other side is, hey, we're not looking for… to punish people, we're looking for… for compliance, so let's get… go down this path. Uh, the way I see it is we have two options right now. One is we can discuss this with the owner, or we can take legal action to force him to do other things. I understand from talking to Dirk, legal action can be rather long and expensive, so it makes sense in my mind, at least, that we start a conversation with the owner and see what can be done in terms of an agreement. And I, under that that case would suggest that we ask the city administrator and the building official to meet with the owner and to see if an agreement can be reached and come back to the Commission and see if the Commission can agree to that. Now, as I I think we have spent a lot of money defending ourselves and prosecuting problems that could be caused by this owner, and we have received on a regular basis requests from Barbara Cisna to help her as we did recently. So I think going down that path, we owe it to ourselves to at least recover our costs that we have spent in this effort. But I'd like to go down the path of starting the discussion, and if we can't find that that makes sense, then take the legal path. That's my recommendation to the city commission.

[Foster]
So understand that we've made an event before and found ourselves right back we're at.

[DiFransico]
I think what that was when he was still exercising his rights to challenge our authorities.

[Foster]
So I understand that. I think… I won't draw conclusions, but I think there's opinion of how he once finished versus what I think the Commission will allow may be different. Now, he may have a different opinion. Now right? But do not forget Yeah. Do not forget that, but just we haven't helped her at all. Because we can't,

[Colonell]
we need to get this thing rolling. We can't stagnate anymore. One way or another, we have to make it happen.

[Foster]
So, well…

[DiFransico]
So I guess I'd like to understand what what the Commission thinks. Do you think it's appropriate to have the city administrator and building official meet with him? I think they need to come up with several things. One is what needs to be done? Who's going to do it, and when? And then, secondly, how much is he going to pay the city for for this, uh… the prosecution and and fun?

[Foster]
Okay, so I'm I'm okay with entering this discussion one more time with the court order in hand, which gives the instructions and guidance. Let those two go to mediate to the extent that they don't have decision power. They come back to the commission.

[Colonell]
I have a question for you, Tom, and and Mr. Mayor. Why would we put ourselves in that position? Why wouldn't we bring in a third party? and not have ourselves in that position. We're the judge, jury, and the executioner in that case. And our words will get twisted, and we'll be just doing this longer. But why? I don't understand why we wouldn't get a third party, um, which would be typical in a situation like this. If you have a mediation, you have a mediator. This is maybe an active mediation or something. But I would think it would be wise of us to get an inspector. Someone that's non-biased, someone that is knowledgeable in the building industry that would be able to go in there and say, these are the items that have to be completed and here's the timeline we're going to give you to do that. And he should pay for that inspection.

[Foster]
But this was much more than that. much more

[Colonell]
like like what I mean, we're developing a list of work that has to be complete. That's what are we asking our building department and our administrator to go in and determine what that is based on a list or a visual inspection.

[Foster]
So this is more philosophical for the list because he's going to have to hire a contractor to do the work. But there's also fines. There's the core cost that goes with it.

[Colonell]
I'm not talking… I'm not muddying it up with fines and court costs and all that. I'm talking about simply how do you get to an agreement of what work needs to be finished, because that seems to be the rub.

[DiFransico]
I don't think that's the right one. I think not at all. There needs to be a big picture, Doug,

[Colonell]
of what needs to be done, who, what, when, and then the amount of money as well.

[DiFransico]
That all has to go together.

[Diehl]
Why can't the building official and city administrator meet that that. To me that's a 3rd party. We're not involved with it. We'll get the final say. And let them decide what the scope of work is, see what we can, you know, draw up a conclusion as far as an agreement with him and the city, and then present us with a final decision.

[Foster]
So this is non-bind, and this is just conversation. I wanted to get out while you're in the sunshine. We don't have to vote on this to do that. I could just ask them to go do it. Yes, that's good advice would be binding when we decide to vote on it. Yes. Anyone disagree with that comment? Okay. So Tom, I kind of brought this up on your benefit. Your behalf, because I know you've asked about it. So I thought it was due to be discussed. So Dirk, they need guidance on what they can and can't do, and to to Commissioner Connell's point asking Tony to tell them exactly everything that needs to be done, may be premature. I think what we need to do is get a philosophical understanding of the whos and how whys, because if you look at the court order. No matter what he tells them or what another official tells them, it's going to be the person that's putting their license on the line that's going to have to say that. So I don't care who says it. It's going to be them.

[Dirk]
Fair enough. In any way I can. City administrator and do what they want. Do what you can.

[Foster]
And now I'm I'm guessing that the other party is going to be agreeable to do this. I'm just setting our side up.

[Dirk]
It'll be a very short meeting.

[DiFransico]
I'll point out to you, he said I think he handed you a letter offering to offering something. Yeah, sort of the entry into a negotiation. Right?

[Foster]
But this is not going to be a mediation for 12 h and we go back and forth for a dollar. It's just not going to happen. So set it up and and then… Bring back your results to us. if he… if he doesn't want to engage in, that's fine, too. But at least we made the offer here. Fair enough, Tom.

[DiFransico]
I agree. And then if if, in fact, he does not want to engage, we need to. We need to decide. Then we might as well just go to the next. Yes. Okay.

[Foster]
Alright, good, good conversation. Sorry to get off track, but I thought that needed to be done. I think we're past Dirk. We're done with you, right? Yeah, I remember the action is to get us emails. This is what's got to be done and make make us follow back with you.

[Smits]
You or you, either one that we have done this and complied. Go ahead.

[Foster]
All right. Commissioner Harding.

[Harding]
Okay, wastewater sampling, which is in your. Uh, package. We got this afternoon. So bottom lines of low amount of COVID still out there. We got an update last night, but the skin is still a small amount of COVID out there. Yeah, yeah, flu is gone. The flu season's behind us. What's interesting? Rsv is hanging around, and it's hanging around in Florida. So actually Florida Department of Health has extended. They said you should really be vaccinated through this month. So it's hanging around a little bit. And then, um… levels from Monroe County, the state of Florida for COVID, um, still there, but it's very low. Just a reminder about budget. We went through it before, but you know, if we could have all the drafts the meeting and I'll start working with Sylvia and Jen organizing the budget. This year is pretty much similar to last year. Next year is going to be the fun one with the legislation changes on budget. So this is kind of a rubber stamp year. And then I just want to get back to make sure everybody's aware of, make sure the public's aware of it with the rain that we had. that the water levels for the Biscayne aquifier are back up. So they rescinding the order for water shortage. That occurred back in 30th of March. The wells have rebounded to safe levels. And I'll continue to follow up with South Florida Water Management as we get into the slower or the May month, but they can did say basically we can go back to the standard 2 times a week for irrigation. So the voluntary request is resentful. So that's awareness. That's all I have. Okay, great.

[Foster]
Um, budget prep.

[Harding]
This budget is, you know, they have all the drafts made by June the first and typically the department heads do that.

[Foster]
What about the volunteer groups?

[Harding]
Yeah, yeah, it'd be also the committees that have a budget. So beautification. Cindy's already talked to me, her and I. Going back and forth, she's working on a draft. Yeah, but any of you, any of the committees that have a budget.

[Foster]
All right, great. Thank you, Tom. All right, Commissioner Deal.

[Diehl]
Right. I'm going to start off with the number two items since I see four avid golfers in the back there. That way they can go out and have dinner after I'm double lunch golf course issue concern here. future of the golf course. I was happy to see the recreation committee getting an early start on the on the future of where… what we're going to do as far as how we're going to manage it. I know a lot of us will be gone through the summer and there'll be a lot of discussion, I think with the Recreation committee. I know some of the members are going to go back home and check their golf courses out, see how it's run. Um, I see 3 options here. It could be another person that could rent our facility, and they could run it Or we could get a corporation that runs golf courses or the city can take it over and run it themselves. Basically, just out of these 3 choices, it's just my assessment or opinion that we already or I believe as the equipment come in, Mike, the new John Deere equipment and all that for the green. So that that should be coming shortly. So the the city already has all the equipment to maintain the course. So I guess it would be out of the three choices, what should the direction be as far as management? So I want to put it out there to all the citizens. Send us your suggestions to the city clerk, she'll forward it to the Recreation Committee and the commissioners. Let's see where we can… what direction we can go with the future management of the course. We don't want to wait till the midnight hour. As I said, recreation Committee sort of soft kicked it, you know, and got us started that this past week before you know it, summer will be ending, and then we're really going to have to start, uh, looking at the future of this, even though it's September of 2027. We don't want to. let too much go by, because whatever choice we make, you know, it would… I would like to see a one or two month transition period, whoever comes in to work with Daryl, and to kind of get comfortable with the atmosphere here at the golf course. So that's all I had on the golf course. Any… That's just a report.

All right. On the I'm going back to number one now, the seawall inspections have been completed and the results will be reviewed by a marine engineer within the next couple of months and owners will be notified due to the age of most seawalls. These inspections will be done yearly in the February March timeframe, which gives us some of the best lowest tides during that winter period. In closing, I want to thank Samantha and Tony. We took a lot of videos and come they compiled a lot of photos to, to identify all the issues or problems that… They identified to all of the inspections. So back then, that took a lot of time. This is something I brought up 5 years ago, and finally now it's come to where it's put in place, and it'll be followed up on on a yearly basis.

[DiFransico]
Great question. Can I ask? Have you given any of those people who have apparently faulty seawalls and notification? Not it's going to be reviewed by a marine engineer. We want that to be the sort of looked at before he notices going out. Tony can elaborate on.

[Colonell]
I got a question for you, Kirk. with this marine engineer, he's going to engineer what?

[Diehl]
He's going to overlook all the stuff that they compiled and they've already addressed the I guess the seawalls that are in urgent need of repair. Okay, so that's what he's going to do

[Colonell]
So so I would like to suggest that you know, we we throw these terms around really easy. I mean, the marine engineers can look at it as the marine engineering and marine. We we need to involve a civil engineer and geotechnical engineer I would think. the the capacity of the soils behind them all a lot of times can lead to the failure of the wall so a marine contractor or engineers just looking at the construction of the wall. You know, is he? Is he engaging in geotech? And and how We're asking the owners to do this, we want to make sure that they get those proper inspections, so we don't skip, you know, we go A and then C and then D. Let's make sure we don't miss B and in some cases, a civil engineer may be necessary. But I would think that the marine engineering you know, that's why I asked you what he would be doing, because I would think that geotechnical would be a big part of it. We're happy to be doing ours in Ocean City right now. We have all kinds of engineers in there. So I don't know if you know that or not, but maybe find out, let me know.

[Diehl]
I mean, a civil engineer would be what you use on the city hall construction. Marine engineer is going to prep your your specs and and send it to the permitting office for approval. So that's where I would think the marine engineer would come into play with all the findings that the building department found during these two inspections.

[Colonell]
Well, you know, it's it's more than that. Maybe it's heights of walls, lanes of walls

[DiFransico]
Along those lines it would need to decide what what we're trying to do here. We're doing a visual inspection of the water side of the of these walls. Are you looking for a soils inspection on the other side of a wall or looking for void structural analysis of the wall. I don't think the ones that

[Colonell]
we want to build back. I'm talking about. I mean,

[Diehl]
Let me the ones, the ones that we addressed as dire need of repair or during the low tides, there's numerous cracks, there's there's holes where the backfill is washed out. It's hollow behind the seawall, and the seawall cap. It's easy to see a faulting seawall And where all the cracks and is falling, the seawall cap starts tilting backwards from all the weight because there's no backfill to hold it up anymore. So it's lost its integrity, so there's not much you can do. Some say you can use the spray foam. Well, that's just That's lipstick on a pig. That doesn't. That doesn't help anything as far as marine construction. So Yeah, that has to be looked at.

[Colonell]
And that would be the geotech.

[Foster]
Hang on Doug. So let's take a looksee all he's doing and all we're doing, just taking the photos, having an engineer look at it and say, yes, it's in dire straits send a notification to the owners. the owners can handle from this point on. Let's not try to engineer from here, split hitters here, yeah.

[Colonell]
That's Tony, do you want to add in more than anything?

[Loreno]
I'm really hungry, but I just want to make a quick comment. you know, to to the mayor's is exactly right. So the engineers is going to do nothing but just look at it, give advice. That's it. It's on the homeowner. Other than that, since we've done these canal inspections, I've already had 3 homeowners, 2 have already removed their wooden docks because they were dilapidated and ready to fall. And before I even reached out to them, we've had one that is in serious condition, blatantly, you can see it. You've already reached out to that homeowner just to have them check their dock just for safety. But other than that, you know, the word's getting around, I think people are already looking at their docks.

[Diehl]
and and don't forget the one on 4th Street. Let's not try to solve it here. I am my 3rd topic economy beach, 70th anniversary. Hopefully with the coordination with Ted Fisher, we can make this a very special event, a milestone of a milestone event. You know, again, the citizens citizens can bring responses. Send in your responses, and and it'll be shared with us. It could be more food trucks. It could be more vendors. It could be a moon bounce for the kids. It could be additional bands, you know. I know we had 2 bands this year, but let's let's make the 70th one. Why don't we remember, especially with a new city hall. carefully will be done in time. So. I'm just again, I know it's early, but it's always nice to get suggestions and build for that when the event probably comes. Sunset Park. You know, since everything's been put in place, it's it's a pleasure to see all the activity that's taking place in the park. There's kids playing frisbee, throwing ball, throwing footballs. Adults are sitting at a TV huts or putting their chairs out on their sun sails. They're enjoying ourselves at the end of the pier, and they're around the beach and wading out in the water. I said, that's a great since that's put in place, it's it's enjoyable to see the activity at the park, especially this summer.
That's all I got.

[DiFransico]
I got a question comment about the 70th. You're not… thinking the city is going to take this over. This is the community.

[Diehl]
No, no, it'd be a joint effort with Ted. I mean, we if we could like communicate with him and see what his thoughts are, if we can squeeze in some other events, especially for the kids um, and maybe some more vendors. I know there was some missing. It was quite a few missing spots out there during this year's event. I don't know if they were… it was across signals that the parking lot was going to be blocked off, or it was going to be open, but it… I noticed something different this year than last so if we can really drum up the… attention for this special event. I think it'll be one to remember.

[DiFransico]
I suggest you let the community association take the lead.

[Diehl]
I mean, it's all about helping citizen concessions.

[Foster]
So we're going to help out a whole lot more than we have in the past.

[DiFransico]
So again, two guys leave the parade. Association, or that and

[Foster]
I've already met. Okay, so community association still doing there. We're gonna we're gonna do things a little bit different. We're going to help out, and we'll probably budget money for it probably have some more events. But we're not. We're not going to just sit on our our buffs like we have in the past. All right, Tom. You're up.

[DiFransico]
A couple of things. First, for those of us who have the the duty to take ethics training. I found that ethics training is worth doing. The Florida League of Cities on their page has a video for hours, of course, that you can take. Being given by a guy named. Randy Moss Randy. And he is a very knowledgeable fellow, a good speaker, well understood, and he includes humor. So rather than falling asleep during the 4 hours. You may not enjoy it as much as it's a Netflix series, but it's it's worth doing. It meets your 4 hour requirement. Well, then you can spend a day schedule May in July. You can do it in person if you want. Great in person.

Second thing with regard to the wastewater treatment plant. We're talking a lot about putting a lot of money into it, and I'd like to, since our chairman of the utility commission is here, suggest that we come up with a comprehensive list of what if it is our wastewater treatment plant needs. I know in the power business what I was was there, they had things like life extension studies where you went in and did studies of what's going to fail and when and what do I need to do about it? So you came up with something that would keep your plant running longer and better. I don't know whether they do things like that for water treatment plants or not. But I think a comprehensive list of what we need. I know we've had a few lists in the past, but I think a thorough study of that would be worth worth our while.

[Harding]
Tom, just to highlight the comp plan has 2, 3 pages the wastewater plan included in that. So about a year old. So that would be a good place to start.

[DiFransico]
But I think I think it's worth having an engineer or operations people look at it. Yeah, go do a detailed analysis. Yeah, we we did, Tom. We spent a couple of million dollars on it. We want to make sure it's done right,

[Harding]
I think. Yeah, my my point is that was done with the input I got from Jason group. I would say it's been a challenge. But I think.

[Foster]
I think that we have some urgent issues that will eat up $2 million rather quick. But after that we go back to the system health that we already put together.

[DiFransico]
One other thing, and that is. Last the… meaning we discussed the possibility of no longer inhabiting this structure. I'd like to suggest that we ask our city administrator to talk to KC inn about We really want ourselves at their meeting facilities.

[Foster]
I don't need John to do that.

[DiFransico]
Well, I would like to ask the mayor then to do that and find out whether we can. So we don't have to meet here, and we can move back to morning meetings so we don't get hungry at night. We could just start ordering food.

[Foster]
Okay.

[DiFransico]
Well, is it going to happen or not? When?

[Foster]
Don't have that answer.

[DiFransico]
Maybe we do need John about it.

[Foster]
Again, I got it.

[DiFransico]
That's it for me.

[Colonell]
I like to talk about the use of disability.

[Foster]
I have a question.

[Colonell]
I don't think I'm sitting over here sleeping. All right.

Commission update number four on the city hall. We have paperwork has gone fairly well. We have gotten about 95% of the submittals approved. A lot of them more than half of them have been multiple submissions to get it right. We've had 9 progress meetings and the work on the site so far, we've got the elevator pit has been formed, poured, and waterproof, which is quite extensive. I put in a lot of elevators, and I can tell you that that foundation's not going anywhere. So if there's a storm, you want to be in the elevator. Yeah, you're not going to go anywhere like that.

The perimeter CMU walls have been hardened and crowded throughout the entire structure. We have a handicap ramp in progress. Michelangelo and Leonardo are out there working on that. Um, the electrical bonding has been completed. We put some stucco on the wall. We're going to paint it, and then we're going to put our switchgear, which is a big number and hang that on the wall, and that goes right out here where you see this gray patch. The mechanical, electrical, and plumbing underground. The plumbing underground has been installed some mechanical in the new edition has been installed. Paul and gray beams are completed, stripped and backfilled knee walls, stem walls been formed and poured, and and I see they're stripped. We changed the roofing of the material to move the roofing up from late June, which would be a July billing. We're trying. We want to start that work on May first. So the roof will you'll start seeing the roof change here quickly. Um, a lot of the long lead materials are in transit and they're on their way here. You see a bunch of door frames that we've already taken delivery of. You might see some windows coming in. We're pouring the first floor slab tomorrow, 7:30 in the morning if anybody wants to get up and see that. And then we'll follow up with with columns. We'll follow up with the masonry to the full height. We've had the mayor has met with and Sylvia has met with some AV and communication music and IT guys, vendors, so that we can scope out what we need and what we want, and we can get build that into the project. Samantha's been following up with our team schedule with Mike, and I think we've got that resolved with the architect. We've had some change orders on the job. nothing to really… I don't know if I need to read every one of them for you.

We are on we are on day 128 of 273. So we used 46% of the time. The billings are about 10% so far. So he's used up a lot of time to get 10% of the work done. So that's why I was a little wild when you told me, you know, you, you've known that for six weeks. The other thing I would ask now on the heels of some of this that I learned today, do we need to do a cost segregation for the post office for the roof siding, the hardening. If you're going to report that to the Yes. So we're going to have to ask the contractor for some cost segregations. We can do that at our next progress meeting, or I can do that.

[Foster]
Can I ask one clarifying on that? Did you say that the loan money we couldn't use for that, correct?

[Harding]
Yes.

[Foster]
What's that got to do with the grant money?

[Harding]
No, no, no. So the grant money grant money cannot be used. to the roof siding.

[Foster]
Well, I I thought that was the loan money, not the grant money.

[Harding]
I think the grant money, not for the furniture money from the Federal Government can be used for a Federal

[Colonell]
Post office work cannot be applied toward a Federal grant.

[Foster]
Well, I know what it says on your sheet.

[Harding
Yeah, but it's the it's the Federal grant. Post Office.

[Foster]
I'm not satisfied yet.

[Harding]
So he's repeated that number of times in writing.

[Foster]
I understand. So you can you can look it up. I want to check it again.

[Colonell]
I'd like to check that too because I find that to be odd. That's hopefully the process.

[Harding]
I explained to him.

[Foster]
You can you can ask. Beat my head against the wall and see if I can have a different answer.

[Colonell]
As we all know, the the floor slabs have been removed. The pin piles were left in place. Pile caps were demolished that we installed earlier. King's Enterprises, the people that did that work out there have notified their insurance carrier, and they've been put on formal notice for failure to perform. Their work was just not acceptable. We found all kinds of deficiencies in their work and it is now in legal hands. So that's where we are. We're rebuilding the the floor lab properly to go forward. And that's that's my report.

[Harding]
And the one thing that sure we're on the same page is that by the bank and by the bond counsel that you're not going to take a loan out and go build a swing set. So obviously, both the bank and the bond counsel wants to know that all the money is going through City Hall. So you know, I'm just in. That's going to be a document that the bank will obviously have signed.

[Colonell]
Well, to add to that, Silvia, correct me, but I believe the grant manager is going to make 2 visits soon, one in June.

[Silvia]
The first one will be in May. This will be an initial site visit, and the second one will be in June. That's correct.

[Colonell]
Okay, so they're coming out to double check to make sure we're not building a circus or you know, men's clothes.

[Harding]
And I, you know, I was, you know, I'm impressed with the the bank's feedback, which, you know, we'll have to talk to Tony about Yes, that we're going to have to pay unless we have proper documentation of the inspections that is progress. Either through a building official or through certified inspector, because. Yes, we, with the mindset you got to think about is that they own 40% of the building when we sign the loan right? So they want to know that the building's done correctly, and if they don't have, oh, you're going to tear up a slide. You're going to do this, you're going to do that. So you can avoid that cost if they're satisfied with the independent inspector or the building inspector is documented.

[Colonell]
So are you telling us we should get an inspection?

[Harding]
Yeah. So the question. I told them that, and they said, Well, we just have to review their documentation. See, we have.

[Colonell]
We had a working fine. We have Tony. We have all aspects that certifying the work as it goes in, checking for compliance. We have nothing that's testing all the concrete, the bulbs, steel placement of the steel et cetera, et cetera, et cetera. The concrete breaks, all that stuff, all that good stuff they they all project. So we have all that covered, and I will, I will give a little shout out to Samantha, who's done a pretty good job keeping track of all that stuff, and even following up where a break. didn't make it in the 7 days. You know, if it's supposed to break at 5,000 in 28 days, and it breaks at 49,990, she's on the phone asking when is where's the break at 28? I want to make sure. So, and they're and we're our breaks are coming in at 7,000 you know, well above the design compression. So she's doing a very good job.

[Foster]
Okay, great. All right. Okay, Yvonne. Um… So my simple and fast time. I met with the city administrator, and we've done his review. He's got his his marching orders, just like everybody else. Um, one thing different this year that we didn't do, we should have done is since the city administrator does not have the department heads under them. Each of you should have done all the department heads. You can let me do it. That's up to you, but you know, you should give them feedback and it should be critical. You're doing nobody favors by putting all fives. Just doesn't exist. So that's all I got. City citizens comments. Is there anyone else that wants to take any longer in here? Seeing none ...

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